Project Assistant | EU Institutions Project

SEIDOR; Brussel; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

SEIDOR in Brussels is hiring a Project Assistant to support training projects across multiple stakeholders, coordinating planning, registrations, and evaluations for in-person, hybrid, and online sessions.

You will work with Project Managers to ensure smooth delivery, assist with e-learning initiatives, and help prepare reports and future training plans in a multicultural environment. Fluency in English is essential; knowledge of French is a plus.

Qualifications

• 4+ years of relevant professional experience in administrative or project support roles.
• Experience providing administrative or project assistance within complex, multi‑stakeholder projects.
• Experience in e-learning and event management.
• Experience supporting the preparation, organisation, and delivery of training activities.

Responsabilités

• Support Project Managers with the preparation, planning, execution, follow-up, and reporting of training projects.
• Assist with corporate training programmes, management training, mentoring initiatives, financial training, diplomatic training, and AI literacy projects.
• Create and publish training courses on Learning Management System platforms.
• Manage participant registrations, confirmations, attendance records, and training evaluations.
• Support the preparation and coordination of in-person, hybrid, and online training events.
• Assist during training sessions, both onsite and through platforms such as Webex, Zoom, and Microsoft Teams.
• Coordinate training calendars and scheduling through tools such as ServiceNow.
• Support communication activities, including newsletters, intranet publications, and targeted communication campaigns.
• Assist with the preparation of future training plans and project reports.
• Manage functional mailboxes, redirect requests to the appropriate Project Managers, and escalate relevant matters when necessary.
• Collaborate with multiple stakeholders and support training activities for colleagues working at headquarters and in EU Delegations.

Connaissances

Project administration

Event management

E-learning

Communication skills

Multicultural teamwork

French language

Outils

Moodle

IMC

EU Learn

Drupal

WordPress

Webex

Zoom

Microsoft Teams

Microsoft Project

Jira

Confluence

ServiceNow

Qlik Sense

Tableau

Description du poste

About Seidor

SEIDOR helps organizations transform and stay competitive through technology and innovation, always putting people first. With over 8,000 professionals in 45 countries, we are a diverse and inclusive global team committed to talent, equal opportunities, and sustainable growth.

#HumanizingTechnology

About Seidor

SEIDOR helps organizations transform and stay competitive through technology and innovation, always putting people first. With over 8,000 professionals in 45 countries, we are a diverse and inclusive global team committed to talent, equal opportunities, and sustainable growth.

Will you join us in humanizing technology?

We want you to be part of our team in Brussels, working onsite, as a Project Assistant.

WHAT WILL YOU DO IN YOUR DAY-TO-DAY?

• Support Project Managers with the preparation, planning, execution, follow-up, and reporting of training projects.
• Assist with corporate training programmes, management training, mentoring initiatives, financial training, diplomatic training, and AI literacy projects.
• Create and publish training courses on Learning Management System platforms.
• Manage participant registrations, confirmations, attendance records, and training evaluations.
• Support the preparation and coordination of in-person, hybrid, and online training events.
• Assist during training sessions, both onsite and through platforms such as Webex, Zoom, and Microsoft Teams.
• Coordinate training calendars and scheduling through tools such as ServiceNow.
• Support communication activities, including newsletters, intranet publications, and targeted communication campaigns.
• Assist with the preparation of future training plans and project reports.
• Manage functional mailboxes, redirect requests to the appropriate Project Managers, and escalating relevant matters when necessary.
• Collaborate with multiple stakeholders and support training activities for colleagues working at headquarters and in EU Delegations.

Requirements

WHAT DO WE EXPECT FROM YOU?

• At least 4 years of relevant professional experience.
• Proven experience providing administrative or project assistance within complex, multi-stakeholder projects.
• Experience in e-learning and event management.
• Experience supporting the preparation, organisation, and delivery of training activities.
• Good digital skills and the ability to quickly learn new platforms and tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, including active listening and the ability to provide clear and empathetic responses.
• Strong organisational, prioritisation, and self-management skills.
• Ability to work under tight deadlines and manage challenging organisational requirements.
• Ability to work effectively within a multicultural environment.
• Strong sense of responsibility and commitment to delivering high-quality results.
• Team-oriented mindset and the ability to collaborate with different stakeholders.

Specific Requirements

• Learning Management Systems such as Moodle, IMC, EU Learn, or similar platforms.
• Content Management Systems such as Drupal, WordPress, or similar tools.
• Communication and online-event tools such as Webex, Zoom, and Microsoft Teams.
• Project management and collaboration tools such as Microsoft Project, Jira, Confluence, and ServiceNow.
• Reporting and data visualisation tools such as Qlik Sense, Tableau, or equivalent.
• Project management methodologies such as PMI, PRINCE2, or PM².

Knowledge of French will be considered a strong asset.