Part-Time Paralegal

Lyreco Singapore Malaysia; Berchem; Hybride; EUR 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Hybrid working options

Competitive salary and benefits

Résumé du poste

Lyreco Group is seeking an experienced corporate admin assistant in the Antwerp region to support the Legal Advisor and Senior Management Team. You will organize meetings, notarize documents, manage corporate housekeeping, contracts, and compliance tasks, and assist with finance and property administration.

The role requires 3–5 years in a similar function, strong Dutch skills, and excellent organizational abilities. A hybrid work arrangement and a competitive benefits package are offered.

Qualifications

• 3–5 years of relevant experience in a similar role.
• Strong social and communication skills.
• High level of discretion, accuracy and attention to detail.
• Proactive, solution-oriented and able to work independently.
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure.
• Dutch language proficiency is mandatory; English and French are a plus.
• IT‑literate (Microsoft Office); experience with ERP systems is an advantage.

Responsabilités

• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team.
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles).
• Assist in the preparation of documents, reports and presentations.
• Maintain filing and archiving systems for quick information access.
• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses).
• Keep Corporate Information Sheets up to date and provide corporate documentation as required.
• Maintain overview of contract review requests across countries and follow up on executed agreements; review standard contracts in coordination with Legal Advisor; support contract templates and translations.
• Support proofreading, rollout and implementation of compliance policies; coordinate translations and training; ensure policy accessibility.
• Assist with ad hoc finance requests (e.g., KYC); support collection of corporate documents for annual accounts.
• Maintain overview of owned/leased properties with Facility Manager; ensure lease and title documents are filed.
• Provide administrative and coordination support for business integration projects.

Connaissances

Social skills

Discretion

Highly organized

Dutch language proficiency

English language proficiency

French language proficiency

IT literacy / MS Office

ERP systems experience

Outils

Microsoft Office

ERP systems

Description du poste

Your responsibilities

• General Administration
  • Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
  • Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
  • Assist in the preparation of documents, reports and presentations
  • Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information
• Corporate Housekeeping
  • Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
  • Keep Corporate Information Sheets up to date
  • Collect, manage and provide corporate documentation as required
• Agreements & Contracts
  • Maintain an overview of contract review requests across different countries and follow up on executed agreements
  • Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
  • Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet
• Compliance
  • Support the proofreading, rollout and implementation of compliance‑related policies and procedures
  • Coordinate translations, training sessions, declarations and follow‑up actions
  • Ensure policies and updates are made available to relevant stakeholders
• Finance
  • Assist with ad hoc requests (e.g. KYC processes)
  • Support the collection of corporate documents related to the approval of annual accounts
• Owned & Leased Property
  • Maintain an overview of owned and leased properties in collaboration with the Facility Manager
  • Ensure lease agreements and title documents are properly filed and accessible
• Business Support
  • Provide administrative and coordination support for business integration projects

Your profile

• 3–5 years of relevant experience in a similar role, preferably within a larger organization
• Strong social and communication skills
• High level of discretion, accuracy and attention to detail
• Proactive, solution‑oriented and able to work independently
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
• Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
• IT‑literate (Microsoft Office); experience with ERP systems is an advantage

What we offer

• A challenging position within a dynamic and growing organization
• Opportunities for professional development and skill enhancement
• A pleasant working atmosphere within a collegial and supportive team
• A competitive salary complemented by excellent secondary benefits
• Flexible working arrangements, including hybrid working options

The Lyreco Group is the European Leader and the third largest distributor of workplace products and services in the world. A privately‑owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe. A global workplace solutions company with 10,000 employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services. With our core values of Excellence, Passion, Respect and Agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.