Office Operations & Events Coordinator

Via Licensing Corporation; Vlaams-Brabant; On-site; EUR 40,000 - 52,000; Full time

Job summary

Dolby is seeking an Office & Site Operations professional to oversee Leuven's on-site functions, employee experience, and administrative workflows. You will coordinate facilities, events, travel, onboarding, and fleet management while collaborating with global teams to ensure a productive office environment.

The role emphasizes hands-on service, strong organization, and proactively solving everyday office challenges to foster a positive workplace culture.

Qualifications

Responsibilities

• Primary Office Interface: serve as the central point for internal and external office matters, greet visitors, manage guest protocols, and coordinate day-to-day operations.
• Site Council Member: represent Leuven site office matters and culture in council discussions.
• Workplace Excellence: maintain a clean, professional office environment and manage supplies and aesthetics for collaboration.
• Employee Care: manage on-site snacks, drinks, and social perks to create an inviting base for staff.
• Stakeholder Coordination: liaise with building management, external vendors, and internal teams (Workplace, IT, People, Finance).
• Health, Safety & Security: support health and safety initiatives and act as First Aid Officer for Leuven, manage access and facility repairs.

Job description

Dolby is seeking an Office & Site Operations professional to oversee Leuven's on-site functions, employee experience, and administrative workflows. You will coordinate facilities, events, travel, onboarding, and fleet management while collaborating with global teams to ensure a productive office environment.

The role emphasizes hands-on service, strong organization, and proactively solving everyday office challenges to foster a positive workplace culture.