Executive Office & Operations Manager - Belgium

Sony Pictures Entertainment; Brussel Hoofdstad; On-site; EUR 52,000 - 68,000; Full time

Job summary

Sony Pictures Entertainment in Belgium is seeking an organised Office Manager to support the Sales & Operations Director and local team. The role involves coordinating meetings, travel, and office operations, with close collaboration with the London office and other Sony Pictures locations.

The ideal candidate will manage calendars, travel arrangements, vendor communications, HR support, and local compliance tasks in a fast-paced entertainment environment, demonstrating discretion and strong

Qualifications

• University degree or equivalent in administrative field.
• Excellent written and verbal communication in English, Flemish and French.
• Experience supporting executive teams and managing complex calendars.

Responsibilities

• Meeting organisation and agenda management for senior leadership, including scheduling and coordinating meetings across teams and time zones.
• Travel reservations and visa/approval coordination as required, ensuring timely processing of travel authorisations.
• Office management and administration including facilities coordination, IT liaison, post, supplies, and vendor communications.
• Accounts payable and disbursements tasks such as coding invoices and coordinating with finance on reconciliations and payment issues.
• Business support activities including PO creation, budgeting trackers, and event support for premieres and campaigns.
• HR support including onboarding setup, equipment provisioning, payroll-related notices, and local language coordination.
• Statutory and tax support including handling local filings and language requirements.

Skills

English proficiency

Flemish

French

Education

University Degree in Administrative field

Tools

MS Office Suite

Job description

Sony Pictures Entertainment in Belgium is seeking an organised Office Manager to support the Sales & Operations Director and local team. The role involves coordinating meetings, travel, and office operations, with close collaboration with the London office and other Sony Pictures locations.

The ideal candidate will manage calendars, travel arrangements, vendor communications, HR support, and local compliance tasks in a fast-paced entertainment environment, demonstrating discretion and strong