Office Manager

Vivid Resourcing Ltd; Antwerpen; Sur place; EUR 24 000 - 36 000; Temps partiel

Résumé du poste

Vivid Resourcing Ltd has partnered with a growing Medical Technology startup in Mechelen to recruit an proactive Office Manager / Executive Assistant. The role is hands-on, combines calendar management, event coordination, guest reception, and day-to-day admin to keep the office running smoothly.

The ideal candidate is proactive, highly organised, and a strong communicator who can work independently in a fast-paced startup.

Qualifications

• Proactive, friendly and highly organised.
• Strong communicator with attention to detail.
• Able to work independently in a growing startup.
• Interest in developing towards Sales & Customer Experience.

Responsabilités

• Manage calendars, meetings, conferences, events, and client appointments.
• Welcoming guests and supporting client interactions.
• Managing stock intake, counting, purchasing, and general administration.
• Supporting the leadership team and day‑to‑day office operations.

Connaissances

Calendar management

Meeting planning

Event coordination

Office admin

Client relations

Stock control

Description du poste

Our client, a growing and innovative Medical Technology startup in Mechelen, is looking for a proactive, organised, and people-oriented Office Manager / Executive Assistant to join their team.

This is a varied, hands‑on role for someone who enjoys taking initiative, keeping things running smoothly, and creating a welcoming experience for clients, guests, and colleagues.

Your responsibilities will include:

• Managing calendars, meetings, conferences, events, and client appointments.
• Welcoming guests and supporting client interactions.
• Managing stock intake, counting, purchasing, and general administration.
• Supporting the leadership team and day‑to‑day office operations.

The ideal candidate is:

Proactive, friendly, and highly organised.

A strong communicator with an eye for detail.

Comfortable working independently in a growing startup.

Interested in developing towards Sales & Customer Experience.

What's on offer?

The role can start on a part‑time or contractual basis, with the opportunity to grow into a full‑time payroll position as the company expands. There is also potential for career progression into Sales & Customer Experience.

A great opportunity to grow with an ambitious biomedical company and make a real impact from day one.