Office & Administrative Specialist: Budget, Payroll & Events

Intesa Sanpaolo; Brussel Hoofdstad; On-site; EUR 32,000 - 46,000; Full time

Job summary

Intesa Sanpaolo in Brussels is seeking an Office Assistant and Administrative Support specialist to join the European Regulatory and Public Affairs structure. You will provide administrative support to the Head of Office and help ensure smooth operations of the Representative Office.

Responsibilities include budgeting, accounting, payroll, reporting, coordinating meetings and events, managing the Head of Office's agenda, and liaising with staff, suppliers and service providers.

Qualifications

• 2–3 years of relevant experience is required.
• Degree in Office Management, Languages or equivalent qualification or equivalent professional experience.
• Italian, English and French fluency, both written and spoken.
• Very good command of Microsoft Office.
• Discretion and respect for confidentiality.
• Dutch language skills are considered an asset.

Responsibilities

• Support the planning, control and management of the annual operating budget of the Representative Office.
• Support accounting and payroll management activities.
• Support specific reporting obligations, including the EU Transparency Register.
• Manage the Head of Office's agenda and handle incoming calls.
• Plan conferences, meetings and events, both online and in person.
• Support local staff with local insurance matters and travel management.
• Maintain relationships with suppliers and service providers.
• Support communication activities and the organisation of meetings, visits, events and webinars.

Skills

Microsoft Office

Discretion & confidentiality

Multilingual: Italian, English, French

Education

Degree in Office Management, Languages or equivalent qualification

Job description

Intesa Sanpaolo in Brussels is seeking an Office Assistant and Administrative Support specialist to join the European Regulatory and Public Affairs structure. You will provide administrative support to the Head of Office and help ensure smooth operations of the Representative Office.

Responsibilities include budgeting, accounting, payroll, reporting, coordinating meetings and events, managing the Head of Office's agenda, and liaising with staff, suppliers and service providers.