Office Assistant and Administrative Support specialist

Intesa Sanpaolo Group; Brussel Hoofdstad; On-site; EUR 32,000 - 46,000; Full time

Job summary

Intesa Sanpaolo in Brussels is seeking an Office Assistant and Administrative Support specialist to join the European Regulatory and Public Affairs structure. You will provide administrative support to the Head of Office and help ensure smooth operations of the Representative Office.

Responsibilities include budgeting, accounting, payroll, reporting, coordinating meetings and events, managing the Head of Office's agenda, and liaising with staff, suppliers and service providers.

Qualifications

• 2–3 years of relevant experience is required.
• Degree in Office Management, Languages or equivalent qualification or equivalent professional experience.
• Italian, English and French fluency, both written and spoken.
• Very good command of Microsoft Office.
• Discretion and respect for confidentiality.
• Dutch language skills are considered an asset.

Responsibilities

• Support the planning, control and management of the annual operating budget of the Representative Office.
• Support accounting and payroll management activities.
• Support specific reporting obligations, including the EU Transparency Register.
• Manage the Head of Office's agenda and handle incoming calls.
• Plan conferences, meetings and events, both online and in person.
• Support local staff with local insurance matters and travel management.
• Maintain relationships with suppliers and service providers.
• Support communication activities and the organisation of meetings, visits, events and webinars.

Skills

Microsoft Office

Discretion & confidentiality

Multilingual: Italian, English, French

Education

Degree in Office Management, Languages or equivalent qualification

Job description

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Office Assistant and Administrative Support specialist

Location:

Brussels, BE

.

Overview

You will join the European Regulatory and Public Affairs structure in Brussels, providing administrative support and assistance to the Head of Office. You will contribute to the smooth operation of the Representative Office by supporting budget, accounting, payroll and reporting activities, coordinating meetings and events, managing the Head of Office's agenda and liaising with local staff, suppliers and service providers.

What you'll be doing

Key responsibilities include:

• Support the planning, control and management of the annual operating budget of the Representative Office
• Support accounting and payroll management activities
• Support specific reporting obligations, including the EU Transparency Register
• Manage the Head of Office's agenda and handle incoming calls
• Plan conferences, meetings and events, both online and in person
• Support local staff with local insurance matters and travel management
• Maintain relationships with suppliers and service providers
• Support communication activities and the organisation of meetings, visits, events and webinars.

Who we are looking for

If you want to develop your career in office management and administrative support, and you have the following qualifications, we are waiting for you:

• 2–3 years of relevant experience are required
• Degree in Office Management, Languages or an equivalent qualification, or equivalent professional experience
• Italian, English and French fluency, both written and spoken
• Very good command of Microsoft Office
• Discretion and respect for confidentiality
• Dutch language skills are considered an asset.

About us

We are the leading banking group in Italy and one of the Top Tier in Europe. Join us and be part of our successful story!

With over 20 million customers in Italy and abroad, we are a true engine of sustainable growth, with a strong commitment to the environment and a tangible impact on society. People are our driving force. We take care of them and foster an inclusive culture where everyone feels valued and empowered.

The Chief Institutional Affairs and External Communication Officer Area oversees the Group’s institutional communication and external relations, promoting its image and identity while ensuring consistency and effectiveness in initiatives aimed at clients and stakeholders. The Area manages relationship with institutions, authorities, regulators, media, academia, third sector organizations, associations and think tanks, working in close synergy with the various Group departments and functions.

Join an international and innovative Group. Don't wait for the future, choose it!

#sharingfuture

We guarantee an inclusive and equal environment. We will consider all applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected category in compliance to D.lgs. 198/2006, 215/03 and 216/03.

For the evaluation of the application, the data will be processed by Intesa Sanpaolo S.p.A.as Data Controller. We invite you to review the dedicated Privacy Information Notic efor more details.