Brussels Office & Finance Coordinator

RUSI Europe; Brussel; On-site; EUR 40,000 - 49,000; Full time

Job summary

RUSI Europe, Brussels, seeks an Office Manager to ensure the smooth day‑to‑day running of the Brussels office while delivering essential financial and administrative support to the Finance & Administration Senior Officer. The role spans office coordination, supplier liaison, HR support, and basic accounting tasks within a busy international team.

You will support daily finance tasks, project reporting, and EU project administration; manage office operations, assets, and documentation; coordinate

Qualifications

• Bachelor's degree and relevant experience in administration, accounting and HR.
• Previous professional experience in a similar role.
• Strong organisational skills and excellent attention to detail.
• Proactive, motivated, adaptable and able to work independently.
• Strong written and verbal communication skills.
• Service-oriented with a problem-solving mindset.
• Comfortable working in a dynamic international team.
• Demonstrated intercultural skills and collaborative attitude.
• Full IT proficiency including MS Office applications.
• Proficiency in English; working knowledge of French or Dutch.

Responsibilities

• Office management and administration in Brussels.
• Financial and project support for EU projects.
• Support with contract filing, timesheets, invoices and audits.
• Manage events, venues and liaison with third-party providers.
• Maintain CRM data, bids platform, and internal templates.

Skills

Organizational skills

Attention to detail

Independent work

Communication skills

Intercultural skills

Proactive attitude

Education

Bachelor's degree

Tools

MS Office

Job description

RUSI Europe, Brussels, seeks an Office Manager to ensure the smooth day‑to‑day running of the Brussels office while delivering essential financial and administrative support to the Finance & Administration Senior Officer. The role spans office coordination, supplier liaison, HR support, and basic accounting tasks within a busy international team.

You will support daily finance tasks, project reporting, and EU project administration; manage office operations, assets, and documentation; coordinate