Marine Coordinator Watch - Offshore Grid Project

AVENTA; West-Vlaanderen; On-site; EUR 38,000 - 60,000; Full time

Job summary

AVENTA seeks an organised administrative/coordinator to support the Marine Coordination team on a major offshore project. You will track vessels and personnel, ensure permits and records are accurate, and assist with daily meetings and escalations.

Based in Belgium, you will interact closely with package managers, HSE and contractors, contributing to smooth offshore operations and timely documentation.

Qualifications

• Experience in an administrative, logistics, maritime or operational coordination environment.
• Strong administrative and organisational skills; structured and systematic way of working.
• Good understanding of logistics and operational processes.

Responsibilities

• Maintain and update operational data in the marine coordination software (Offshare)
• Register vessels and personnel correctly and keep records current
• Check incoming contractor information and the completeness of submitted documents
• Support the planning and coordination of vessel movements and personnel transfers to offshore sites
• Support the administration of permits, site access and vessel approvals
• Support the Ostend yard when required
• Take part in daily coordination meetings; keep minutes and action logs
• Escalate inconsistencies, deviations or operational concerns to the team
• Ensure timely and accurate administration of operational information
• Vessel and personnel registers kept accurate and current
• Contractor submissions checked and followed up
• Meeting minutes and action logs issued daily
• Permit, access and vessel approval records maintained

Skills

Administrative experience

Logistics coordination

Documentation

Organisational skills

Maritime environment

Communication skills

Team collaboration

English & Dutch fluency

Tools

Marine coordination software

Job description

Compensation: Competitive

Travel: Occasional visits to project facilities, storage areas and the Ostend yard

Right to work / visa: Belgian resident, eligible to work in Belgium

Client: Confidential - major European electricity transmission system operator

About the client

Our client is a major European electricity transmission system operator, operating one of the largest high-voltage networks in Europe and playing a central role in the energy transition. It is developing major offshore grid infrastructure to connect new offshore wind capacity to the onshore network, with dedicated project teams for construction, marine operations and HSE.

Project scope

The client is building a large offshore transmission project in the North Sea: offshore high-voltage infrastructure, 66 kV and 220 kV AC substations and several 220 kV export cable systems of around 50 km each, connected to an onshore substation. Construction involves numerous contractors, vessels and offshore personnel working in parallel.

A dedicated Marine Coordination team, based in Ostend, oversees all marine and offshore activities on the project and liaises with package managers, the HSE manager and contractors. The team is made up of a Coordination Lead, a Coordination Assistant and the Coordinator Watch.

Role overview

To provide day-to-day administrative and coordination support to the Marine Coordination team, keeping vessel and personnel movements, permits and operational data accurate and up to date.

Reporting line: You will report to the Marine Coordination Lead and work closely with the Coordination Assistant, package managers, HSE and contractors.

Key responsibilities

Operational data and coordination software

• Maintain and update operational data in the marine coordination software (Offshare)
• Register vessels and personnel correctly and keep records current
• Check incoming contractor information and the completeness of submitted documents

Vessel and personnel movements

• Support the planning and coordination of vessel movements and personnel transfers to offshore sites
• Support the administration of permits, site access and vessel approvals
• Support the Ostend yard when required

Meetings, reporting and escalation

• Take part in daily coordination meetings; keep minutes and action logs
• Escalate inconsistencies, deviations or operational concerns to the team
• Ensure timely and accurate administration of operational information
• Vessel and personnel registers kept accurate and current
• Contractor submissions checked and followed up
• Meeting minutes and action logs issued daily
• Permit, access and vessel approval records maintained

Requirements

Experience

Must-have:

• Experience in an administrative, logistics, maritime or operational coordination environment
• Strong administrative and organisational skills; structured and systematic way of working
• Good understanding of logistics and operational processes

Nice-to-have:

• Offshore wind, port, marine operations or offshore construction background
• Experience with marine coordination or logistics software
• Strong communication and interpersonal skills; team-oriented and proactive
• Quick learner, comfortable with new systems and procedures
• Fluent English and Dutch, written and spoken