Marine Coordination Watch — Offshore Project Support

AVENTA; West-Vlaanderen; On-site; EUR 38,000 - 60,000; Full time

Job summary

AVENTA seeks an organised administrative/coordinator to support the Marine Coordination team on a major offshore project. You will track vessels and personnel, ensure permits and records are accurate, and assist with daily meetings and escalations.

Based in Belgium, you will interact closely with package managers, HSE and contractors, contributing to smooth offshore operations and timely documentation.

Qualifications

• Experience in an administrative, logistics, maritime or operational coordination environment.
• Strong administrative and organisational skills; structured and systematic way of working.
• Good understanding of logistics and operational processes.

Responsibilities

• Maintain and update operational data in the marine coordination software (Offshare)
• Register vessels and personnel correctly and keep records current
• Check incoming contractor information and the completeness of submitted documents
• Support the planning and coordination of vessel movements and personnel transfers to offshore sites
• Support the administration of permits, site access and vessel approvals
• Support the Ostend yard when required
• Take part in daily coordination meetings; keep minutes and action logs
• Escalate inconsistencies, deviations or operational concerns to the team
• Ensure timely and accurate administration of operational information
• Vessel and personnel registers kept accurate and current
• Contractor submissions checked and followed up
• Meeting minutes and action logs issued daily
• Permit, access and vessel approval records maintained

Skills

Administrative experience

Logistics coordination

Documentation

Organisational skills

Maritime environment

Communication skills

Team collaboration

English & Dutch fluency

Tools

Marine coordination software

Job description

AVENTA seeks an organised administrative/coordinator to support the Marine Coordination team on a major offshore project. You will track vessels and personnel, ensure permits and records are accurate, and assist with daily meetings and escalations.

Based in Belgium, you will interact closely with package managers, HSE and contractors, contributing to smooth offshore operations and timely documentation.