Marine Operations Coordinator

Bimona; West-Vlaanderen; On-site; EUR 40,000 - 70,000; Full time

Job summary

Offshore Coordination Officer position in Ostend, Belgium, supports Marine & Island Coordination Team on daily offshore and island activities within a large-scale offshore energy project. The role focuses on administrative and operational coordination, data management and reporting, with occasional site visits to project facilities.

You will maintain vessel and personnel records in our marine coordination software, assist with permits, prepare meeting minutes, and collaborate with contractors

Qualifications

• Experience in administration, logistics, maritime operations or operational coordination.
• Strong administrative and organizational skills.
• Structured and systematic approach to data management and documentation.
• Good understanding of logistics and operational processes.
• Basic IT skills and ability to work with digital systems and software platforms.
• Ability to process information accurately and meet deadlines.
• Strong communication and interpersonal skills.
• Collaborative, team-oriented attitude.
• Proactive mindset and a strong sense of responsibility.
• Flexibility and the ability to adapt to changing operational requirements.

Responsibilities

• Providing administrative and operational support for daily marine and island coordination activities.
• Maintaining and updating operational information in the designated marine coordination software platform.
• Ensuring vessel and personnel registrations are accurately entered and kept up to date.
• Monitoring information received from contractors and checking submitted documentation for completeness and accuracy.
• Supporting the planning and coordination of vessel movements and personnel transfers to and from offshore project locations.
• Assisting with the administration of permits, site access requirements and vessel approvals.
• Participating in daily coordination meetings and maintaining meeting minutes, action lists and follow-up records.
• Identifying and escalating discrepancies, deviations or operational concerns to the coordination team.
• Ensuring operational data and documentation are processed accurately and within the required timeframes.
• Providing additional support at the project yard in Ostend when required.

Skills

Logistics coordination

Administrative skills

Data management

Logistics processes

IT literacy

Attention to detail

Communication skills

Teamwork

Proactivity

Adaptability

Job description

To support the energy transition and the expansion of offshore renewable energy infrastructure, a large-scale offshore energy project is underway in Belgium. The project involves the development of an artificial energy island and associated high-voltage infrastructure to connect future offshore wind farms to the Belgian electricity grid.

The project includes the construction and installation of:

• An artificial offshore energy island with associated transmission infrastructure.
• Multiple high-voltage substations to facilitate connections between offshore wind farms and the transmission network.
• Several high-voltage export cable systems connecting offshore infrastructure to the onshore electricity grid.

The Offshore Coordination Officer will join the Marine & Island Coordination Team, based primarily in Ostend, Belgium.

The team is responsible for coordinating and monitoring marine activities, vessel movements and operational activities associated with the offshore project. It works closely with project management teams, HSE representatives, contractors and other relevant stakeholders to ensure smooth and efficient day-to-day operations.

The Offshore Coordination Officer is primarily an administrative and operational coordination support role, assisting the coordination team with daily activities, operational planning, information management and reporting.

The position involves managing vessel and personnel information, supporting access and permit administration, monitoring documentation and maintaining accurate operational records within a dedicated marine coordination software platform.

2. Responsibilities and Expectations

As a Offshore Coordination Officer, you will support the Marine & Island Coordination Team in the daily coordination of offshore and island-related activities.

Your main responsibilities will include:

• Providing administrative and operational support for daily marine and island coordination activities.
• Maintaining and updating operational information in the designated marine coordination software platform.
• Ensuring vessel and personnel registrations are accurately entered and kept up to date.
• Monitoring information received from contractors and checking submitted documentation for completeness and accuracy.
• Supporting the planning and coordination of vessel movements and personnel transfers to and from offshore project locations.
• Assisting with the administration of permits, site access requirements and vessel approvals.
• Participating in daily coordination meetings and maintaining meeting minutes, action lists and follow-up records.
• Identifying and escalating discrepancies, deviations or operational concerns to the coordination team.
• Ensuring operational data and documentation are processed accurately and within the required timeframes.
• Providing additional support at the project yard in Ostend when required.

3. Required Skills and Competencies

We are looking for a structured and proactive professional who enjoys working in a dynamic, project-driven environment.

• Experience in administration, logistics, maritime operations or operational coordination.
• Strong administrative and organizational skills.
• A structured and systematic approach to data management and documentation.
• A good understanding of logistics and operational processes.
• Basic IT skills and the ability to work with digital systems and software platforms.
• The ability to process information accurately and meet deadlines.
• Strong communication and interpersonal skills.
• A collaborative, team-oriented attitude.
• A proactive mindset and a strong sense of responsibility.
• Attention to detail and the ability to identify inconsistencies.
• Flexibility and the ability to adapt to changing operational requirements.
• A willingness to learn new systems, tools and procedures.

4. Languages

• Fluent in both English and Dutch, spoken and written.

5. Working Hours and Location

• Full-time position.
• Primarily office-based in Ostend, Belgium.
• Candidates must be resident in Belgium.
• Occasional visits to project facilities, storage areas or other operational locations may be required.

6. Project Duration and Availability

• Expected start: As soon as possible.
• Extension: A long-term extension is likely, depending on project requirements.