Management assistent

Unique Brussels; Etterbeek; Sur place; EUR 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

6-month temporary contract

Diverse role

Competitive salary

Public transport reimbursement

Close exposure to CEO

Résumé du poste

Unique Brussels is seeking a Management Assistant to provide high-level organizational and executive support to the CEO and DPAM department. You will manage calendars, coordinate complex schedules, and oversee travel arrangements, while handling confidential matters with discretion and professionalism.

The role requires fluency in French and English, Dutch knowledge (B1+) preferred, and strong MS Office skills.

Qualifications

• Bachelor or Master degree required or equivalent experience.
• Fluent in French and English; Dutch knowledge is a plus (level B1+).
• Strong administrative and organizational skills with ability to manage multiple priorities.
• Excellent written and spoken communication; professional and proactive.
• Advanced MS Office skills: Word, PowerPoint, Excel.

Responsabilités

• Provide high-level administrative support to CEO and DPAM department.
• Manage confidential matters and executive calendars.
• Coordinate internal and external meetings; prepare agendas and minutes.
• Arrange travel and expense reports; organize events and meetings.
• Handle emails, inquiries, and document filing with timely follow-up.

Connaissances

C-level support

Calendar management

Travel coordination

Email management

Discretion

Formation

Bachelor or Master degree

Outils

Word

PowerPoint

Excel

Description du poste

Our client is a recognized leader in the asset management sector and supports its clients with high-quality investment solutions and financial services.

If this description resonates with you, we’d love to meet you and support you in your next career move.

You’re the perfect fit, no matter who you are or where you come from. At Unique, diversity and inclusion are values we prioritize. Here, you can thrive as your authentic self.

Management assistent

As a Management Assistant you provide high level organizational and administrative support to the department of Degroof Petercam Asset Management (DPAM). Reporting directly to the CEO and the all department, the Management Assistant provides executive support in a one-on-one working relationship though serves also as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations, and oversees special projects.

POSITION

As Management Assistant, your main tasks will include:

• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company;
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
• Minute-taking and assuring presence at meetings;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;

Profiel

• A Bachelor or even Master degree combined with a proven experience as Management Assistant to C-level;
• Fluency in written and spoken in French and English and a knowledge in Dutch (B1 + min);
• Creative and enjoys working within an entrepreneurial environment;
• The ability to exercise good judgment in a diversity of situations, strong administrative and organizational skills, great follow-through skills and the ability to maintain a realistic balance among multiple priorities;
• Excellent communication and time management skills with a proven ability to meet deadlines;
• Highly professional, clear and assertive in both written and spoken communication;
• The ability to function well in a high-paced environment;
• Advanced user in Word, PowerPoint and Excel;
• Discrete, with the ability to handle confidential information;
• Pro-active and hands-on; motivated and flexible;
• Both a team player but also happy to work in an independent and autonomous way;
• You like to work in a dynamic team and are not resistant to change;
• You are interested in the financial sector, having experience in the sector is not considered as a must.

Aanbod

• 6-month temporary contract with the possibility of a permanent position
• Diverse role in a stimulating professional environment
• Competitive salary based on experience
• 100% reimbursement for public transportation
• Opportunity to work closely with the CEO and management teams