Management assistent

Jobat; Etterbeek; Sur place; EUR 42 000 - 56 000; Plein temps

Résumé du poste

DPAM is seeking a Management Assistant to provide high-level organizational and administrative support to the DPAM department. Reporting directly to the CEO and department directors, the role serves as a liaison to the board of directors and senior management, coordinating executive outreach and external relations and overseeing special projects.

The successful candidate will manage a confidential calendar, prepare presentations and reports, arrange travel, handle inquiries, and maintain

Responsabilités

• Managing sensitive matters with confidentiality and discretion, including decisions impacting global operations.
• Maintaining a complex calendar of meetings and events and resolving scheduling issues.
• Preparing presentations, agendas, reports, and documents using templates where possible.
• Organizing internal and external meetings: scheduling, rooms, agendas, follow-ups.
• Minute-taking and presence at meetings.
• Coordinating travel arrangements (flights, trains, hotels) and related expense reports.
• Handling emails and inquiries, prioritizing actions and updating databases.

Description du poste

Our client is a recognized leader in the asset management sector and supports its clients with high-quality investment solutions and financial services.

If this description resonates with you, we’d love to meet you and support you in your next career move.

You’re the perfect fit, no matter who you are or where you come from. At Unique, diversity and inclusion are values we prioritize. Here, you can thrive as your authentic self.

Jobomschrijving

As a Management Assistant you provide high level organizational and administrative support to the department of Degroof Petercam Asset Management (DPAM). Reporting directly to the CEO and the all department, the Management Assistant provides executive support in a one-on-one working relationship though serves also as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations, and oversees special projects.

POSITION

As Management Assistant, your main tasks will include:

• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company;
• Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
• Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
• Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
• Minute-taking and assuring presence at meetings;
• Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
• Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
• Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;