Management Assistant

V-IT NV; Antwerpen; Sur place; EUR 42 000 - 54 000; Plein temps

Résumé du poste

V-IT NV is seeking a Management Assistant (Medior) to join their Antwerp team. You will support leadership with calendar management, meeting coordination, travel arrangements, and event support, acting as a central point of contact across departments. Fluency in Dutch, French and English and strong MS 365 skills are essential in a fast-paced, professional environment.

Two fixed office days per week in the Antwerp region. Start ASAP.

Qualifications

• 3–5 years in a Management Assistant or similar role.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proactive, autonomous and solution-oriented mindset.
• Excellent communication with senior stakeholders.
• High level of discretion and professionalism.
• Fluent in Dutch, English and French.
• Strong Microsoft 365 proficiency, including AI-enabled tools.

Responsabilités

• Manage complex calendars for leadership and resolve scheduling conflicts.
• Prepare, coordinate and follow up on meetings with agenda, minutes and actions.
• Provide comprehensive administrative support including travel and PO processing.
• Organize internal events and support cross-team collaboration.
• Act as central coordination point for leadership and business teams.
• Collaborate with other assistants to ensure alignment and knowledge sharing.
• Ensure consistent application of company policies and processes.
• Contribute to the assistant community and ways of working improvements.
• Respond flexibly to ad-hoc requests in a dynamic environment.

Connaissances

Calendar management

Stakeholder management

Organizational skills

Communication skills

Discretion

Independence

Proactive mindset

MS 365

Copilot familiarity

Outils

Microsoft Copilot

Microsoft 365

Description du poste

Management Assistant (Medior)

For a client we are seeking a Management Assistant (Medior) to join their team.

Start Date:

ASAP

Work Regime:

Full-time with two fixed office days per week in the Antwerp region.

Language Requirements:

Fluent in Dutch, French, and English

Role Overview:

The ideal candidate will provide high-quality administrative and organizational support, ensuring smooth operations in a dynamic and fast-paced environment. You will act as a trusted partner to leadership and teams, coordinating activities, managing priorities, and handling various responsibilities proactively.

Key Responsibilities:

• Manage complex calendars for leadership team members, anticipating needs and resolving scheduling conflicts.
• Prepare, coordinate, and follow up on meetings, including agenda structuring, minute-taking, and action tracking.
• Provide comprehensive administrative support, including travel arrangements, event coordination, and purchase order processing.
• Organize internal events and support collaboration across teams and departments.
• Serve as a central point of coordination and support for leadership and business teams.
• Collaborate with fellow assistants to ensure alignment and knowledge sharing.
• Ensure consistent application and communication of company policies and processes.
• Contribute to the assistant community and improve ways of working.
• Respond flexibly to ad-hoc requests in a dynamic environment.

Requirements & Qualifications:

• 3-5 years of experience in a Management Assistant, Executive Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proactive mindset with the ability to anticipate needs and take ownership of solutions.
• Excellent communication skills and confidence in interacting with senior stakeholders.
• High level of discretion and professionalism.
• Ability to work independently while staying connected to the broader team.
• Structured yet flexible approach suited to a fast-changing environment.
• Strong digital skills, particularly within Microsoft 365.
• Experience with AI-enabled productivity tools such as Microsoft Copilot is highly valued.

Must-Have Skills:

• Experience as a Management Assistant or similar support role.
• Strong organizational and coordination capabilities.
• Proactive, autonomous, and solution-oriented mindset.
• Experience managing complex calendars and coordinating meetings.
• Strong stakeholder management and communication skills.
• High level of professionalism, maturity, and discretion.
• Fluent in Dutch, English, and French.
• Strong Microsoft 365 proficiency.
• Ability to work effectively in a fast-paced environment with shifting priorities.

Nice-to-Have Skills:

• Experience within a large corporate or matrix organization.
• Experience with purchase order processing, travel management, and event coordination.
• Experience using AI tools such as Microsoft Copilot.
• Previous experience collaborating within an assistant community or cross-functional support network.