Executive Assistant

Unique Brussels; Elsene; Sur place; EUR 55 000 - 85 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Career progression

Well-being programs

Team events

Résumé du poste

Unique Brussels is seeking an experienced Executive Assistant to support senior management in a fast-paced, international finance-focused environment in Brussels. You will manage complex calendars, coordinate internal and external meetings, and handle travel logistics while ensuring discretion and proactive problem-solving.

The role requires strong English communication, MS Office proficiency, and a track record in diverse, multicultural settings.

Qualifications

• Minimum 7 years of experience as an Executive Assistant.
• Excellent command of English (C1 level minimum), French is a plus.
• Strong proficiency in Microsoft Office Suite.
• High level of discretion and confidentiality.
• Strong organizational, planning, and prioritization skills.

Responsabilités

• Complex calendar management and coordination of management meetings.
• Organization of internal and external meetings (logistics, preparation of materials, follow-up).
• Scheduling meetings with internal and external stakeholders.
• Inbox management (screening, prioritizing, drafting responses).
• Preparation of meetings (agendas, documents, minutes, and follow-up on action points).
• Organization of domestic and international business travel (bookings, itineraries, logistics).
• Support with expense management.
• Acting as a point of contact for internal and external stakeholders.
• Welcoming visitors and organizing on-site meetings.
• Coordination of catering and meeting logistics.
• Providing ad hoc support on projects and operational follow-ups.
• Handling confidential information with a high level of discretion.

Connaissances

Executive support

Calendar management

Communication

Multitasking

Discretion

Organizational skills

Interpersonal skills

Outils

Microsoft Office

Description du poste

Our client is an international organization active in the financial services sector, known for its expertise and multicultural environment.

If you recognize yourself in this opportunity, we would be delighted to support you throughout the process.

You are unique, regardless of who you are or where you come from. Diversity and inclusion are core values for us, and we encourage every candidate to express their full potential.

Executive Assistant

Are you looking to grow in a dynamic and international environment in Brussels? We are currently looking for an experienced Executive Assistant to support senior management within an organization active in the financial services sector.

You will play a key role by providing both strategic and administrative support, ensuring smooth coordination and anticipating needs in a fast-paced environment.

Key Responsibilities

• Complex calendar management and coordination of management meetings
• Organization of internal and external meetings (logistics, preparation of materials, follow-up)
• Scheduling meetings with internal and external stakeholders
• Inbox management (screening, prioritizing, drafting responses when needed)
• Preparation of meetings (agendas, documents, minutes, and follow-up on action points)
• Organization of domestic and international business travel (bookings, itineraries, logistics)
• Support with expense management
• Acting as a point of contact for internal and external stakeholders
• Welcoming visitors and organizing on-site meetings
• Coordination of catering and meeting logistics
• Providing ad hoc support on projects and operational follow-ups
• Handling confidential information with a high level of discretion

Profiel

• Minimum 7 years of experience as an Executive Assistant
• Excellent command of English (C1 level minimum), French is a plus
• Strong proficiency in Microsoft Office Suite
• High level of discretion and confidentiality
• Strong organizational, planning, and prioritization skills
• Excellent written and verbal communication skills
• Proactive, autonomous, and solution-oriented mindset
• Ability to multitask and work under pressure
• Strong interpersonal and diplomatic skills
• Experience in an international or multicultural environment
• Strong attention to detail and analytical mindset

Aanbod

Contract & Work Type

• Initial contract: 6-month temporary contract with the possibility of becoming permanent (CDI).
• Work environment: International team and setting.

Salary & Benefits

• Competitive salary aligned with market standards and your experience.
• Extra-legal benefits: Meal vouchers and possibly other perks.
• Professional development: Opportunities for skill growth and career progression.
• Well-being initiatives: Team events, wellness programs, and a collaborative environment.

Remote Work Policy

• First 3 months: 100% on-site.
• After 3 months: 1 day of remote work per week.
• After 6 months: 2 days of remote work per week.