Legal Secretary

Ryder Reid Legal; Brussel Hoofdstad; Hybride; EUR 33 000 - 47 000; Plein temps

Résumé du poste

Ryder Reid Legal in Brussels is seeking a highly organised Practice Team Assistant to support a busy international team.

You will be the first point of contact for clients and visitors, handle administrative tasks, coordinate meetings, travel, expense processing, and CRM updates in a fast-paced environment.

Qualifications

• Minimum 3 years' experience in administrative, secretarial, or team support roles, ideally in a law firm.
• Fluent English plus French or Flemish (both advantageous).
• Strong organisational and communication skills with a service-oriented mindset.
• Professional, proactive approach with excellent attention to detail.

Responsabilités

• Provide comprehensive administrative and secretarial support to professionals and support teams.
• Coordinate internal and external meetings, including room bookings and attendee management.
• Arrange domestic and international travel, transportation, catering, and courier services.
• Prepare and process expense reports, reimbursements, and related documentation.
• Assist with document preparation, formatting, proofreading, and correspondence.
• Support file management, document scanning, electronic filing, and record maintenance.
• Update and maintain contact databases and CRM records.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with ad hoc projects and administrative initiatives as required.

Connaissances

Organisational skills

Communication

Attention to detail

Customer service

Description du poste

Practice Team Assistant

Brussels | 3 days in the office, 2 WFH!

Are you a highly organised, service-focused professional who thrives in a fast-paced, client-facing environment? Do you enjoy balancing reception, administration, and team support responsibilities while delivering exceptional service every day?

Our client, a leading international law firm, is seeking a Practice Team Assistant to join their Brussels office.

The Opportunity

As the first point of contact for clients and visitors, you will play a vital role in creating a professional and welcoming environment while providing essential administrative support to a busy team.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to professionals and support teams
• Coordinate internal and external meetings, including room bookings and attendee management
• Arrange domestic and international travel, transportation, catering, and courier services
• Prepare and process expense reports, reimbursements, and related documentation
• Assist with document preparation, formatting, proofreading, and correspondence
• Support file management, document scanning, electronic filing, and record maintenance
• Update and maintain contact databases and CRM records
• Handle confidential and sensitive information with discretion and professionalism
• Assist with ad hoc projects and administrative initiatives as required

Requirements

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm
• Fluent English plus French or Flemish (both advantageous)
• Strong organisational and communication skills
• Professional, proactive, and highly service-oriented
• Excellent attention to detail and ability to manage multiple priorities

If you're an enthusiastic, detail-oriented professional looking to build your career in a fast-paced, international environment, we'd love to hear from you.