Legal Secretary

Ryder Reid Legal; Brussel; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Ryder Reid Legal in Brussels seeks a Practice Team Assistant to provide critical administrative and secretarial support in a fast-paced, international environment. You will be the first point of contact for clients and visitors, ensuring a professional and welcoming atmosphere while helping the team with essential tasks.

The role requires 3+ years of admin experience, fluency in English and an additional language (French or Flemish) is a plus.

Qualifications

• Minimum 3 years' experience in an administrative/secretarial or team support role, ideally in a law firm.
• Fluent English plus French or Flemish (both advantageous).
• Strong organisational and communication skills.
• Professional, proactive and highly service-oriented.

Responsabilités

• Provide comprehensive administrative and secretarial support to professionals and teams.
• Coordinate internal and external meetings, including room bookings and attendees.
• Arrange domestic and international travel, transportation, catering and courier services.
• Prepare and process expense reports and related documentation.
• Assist with document preparation, formatting, proofreading, and correspondence.
• Support file management, scanning, electronic filing and record maintenance.
• Update and maintain contact databases and CRM records.

Connaissances

Administrative support

Meeting coordination

Travel coordination

Client service

Description du poste

Are you a highly organised, service-focused professional who thrives in a fast-paced, client-facing environment? Do you enjoy balancing reception, administration, and team support responsibilities while delivering exceptional service every day?

Our client, a leading international law firm, is seeking a Practice Team Assistant to join their Brussels office.

The Opportunity

As the first point of contact for clients and visitors, you will play a vital role in creating a professional and welcoming environment while providing essential administrative support to a busy team.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to professionals and support teams
• Coordinate internal and external meetings, including room bookings and attendee management
• Arrange domestic and international travel, transportation, catering, and courier services
• Prepare and process expense reports, reimbursements, and related documentation
• Assist with document preparation, formatting, proofreading, and correspondence
• Support file management, document scanning, electronic filing, and record maintenance
• Update and maintain contact databases and CRM records
• Handle confidential and sensitive information with discretion and professionalism
• Assist with ad hoc projects and administrative initiatives as required

Requirements

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm
• Fluent English plus French or Flemish (both advantageous)
• Strong organisational and communication skills
• Professional, proactive, and highly service-oriented
• Excellent attention to detail and ability to manage multiple priorities

If you're an enthusiastic, detail-oriented professional looking to build your career in a fast-paced, international environment, we'd love to hear from you.