Finance, HR and office assistant

IFOAM Organics Europe; Brussel; On-site; EUR 28,000 - 38,000; Full time

Job summary

IFOAM Organics Europe in Brussels is seeking an Assistant to organise and support the office’s day-to-day finance and employees administration, ensuring accuracy and adherence to internal procedures.

You will maintain data management quality, support records, and help ensure smooth office operations within a EU NGO environment; fluency in English is required, with French and Italian as assets. Proficiency in MS Office is essential.

Qualifications

• Bachelor’s degree in administration, accounting, HR related fields (or equivalent).
• Knowledge of MS Office (Excel, PowerPoint, Word).
• Effective communication skills in English including verbal and written skills.
• Understanding of office routine.
• Knowledge of French.
• Proven work experience as administrative assistant or similar role is an asset.
• Knowledge about/work experience in Non-Governmental-Organisations.
• Knowledge about/work experience in the EU institutions.
• Knowledge of Italian.

Responsibilities

• Organise and support the office’s day-to-day finance and employees administration.
• Ensure effectiveness and compliance with internal procedures.
• Maintain the quality of data management and records.
• Ensure office operations run smoothly and accurately.

Skills

Time management

Organizational skills

Problem solving

Communication skills

English (verbal & written)

Education

Bachelor’s degree in administration, accounting, HR related fields (or equivalent)

Tools

MS Office

Job description

Company Description

IFOAM Organics Europe is the European umbrella organisation for organic food and farming. We represent organic sector in European policymaking and advocate for a transformation of food and farming. Our work is based on the principles of organic agriculture – health, ecology, fairness, and care. With 200 members in 34 European countries, our work spans the entire organic food chain. The European institutions recognise IFOAM Organics Europe as the leading advocate for organic food and farming on EU policy.

Role Description

The Assistant will organise and support the office’s day-to-day finance and employee’s administration. They will ensure effectiveness and compliance with internal procedures and maintain the quality of data management. The Assistant plays a crucial role in ensuring that office operations run smoothly and accurately and that our records are maintained in compliance with internal procedures.

Qualifications

• Bachelor’s degree in administration, accounting, HR related fields (or equivalent)

Experience - Essential

• Knowledge of MS Office (Excel, PowerPoint, Word)
• Effective communication skills in English including verbal and written skills
• Understanding of office routine
• Knowledge of French
• Proven work experience as administrative assistant or similar role is an asset
• Knowledge about/work experience in Non-Governmental-Organisations
• Knowledge about/work experience in the EU institutions
• Knowledge of Italian

Skills & Attributes

• Excellent time management and organizational skills
• High attention to detail
• Strong problem solving and communication skills