CEFIC- Executive Assistant ENG

Unique Brussels; Sint-Joost-ten-Node; On-site; EUR 45,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Unique Brussels is seeking an experienced administrator to support the Executive Director Innovation. You will manage the agenda, coordinate meetings and travel, and handle emails with discretion and efficiency.

The role involves organizing logistics for international and internal events, providing administrative support, managing the Extranet/Website, and assisting HR onboarding and budget tasks in a dynamic, EU-centered not-for-profit environment.

Qualifications

• Minimum 5 years of work experience, preferably as an assistant at senior management level.
• Excellent written and oral communication skills in English.
• Proficiency in IT, web management and social media skills.
• Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint).
• Strong time management, organisation and prioritisation abilities.

Responsibilities

• Independently manage the Executive Director's agenda and coordinate meetings and travel.
• Sort emails and route complex issues to appropriate colleagues.
• Organize logistics for international/internal meetings, presentations, seminars and visits.
• Provide general administrative support, including presentations and document translations.
• Manage Extranet/Website and assist with HR onboarding and budgets.
• Ensure administrative links with other departments.

Skills

Executive support

Time management

Communication skills

IT proficiency

Office suite mastery

Language skills (English)

Education

Relevant experience preferred

Tools

Microsoft Office

Web management

Extranet/Website management

Social media skills

Job description

The company is a not-for-profit making organisation which represents large, medium and small companies across Europe.

Mission of the role:

In this role, you will provide efficient support the Executive Director Innovation in the execution and achievement of his tasks primarily in area of agenda management and email communications.

The successful candidate will frequently interact with high level internal and external contacts and assist the Executive Director in the daily management of the Innovation team.

Are you inspired by these responsibilities?

For the Executive Director, you will:

• Independently manage his agenda and efficiently co-ordinate the arrangement of meetings, travel, etc.
• Sort emails, answers questions within the framework of certain instructions; transfer more complex issues to the appropriate persons in absence of the Executive Director
• Organize and manage all logistical elements related to international/internal/external meetings, presentations, seminars, events, visits….
• Provide general administrative support within broad guidelines (e.g. making presentations, translating letters and documents).
• Manage the Extranet/Website.
• Perform basic accounting tasks of specific budgets
• Provide support with HR-related issues including onboarding new team members.
• Ensure the administrative interlink with the otherdepartments.

Profiel

Can you make the difference?

The successful candidate will be an experienced professional who demonstrates the following experience and competencies:

• A minimum of 5 years of work experience, preferably as an assistant at senior management level
• Excellent written and oral communication skills
• Proficiency in IT, web management and social media skills
• Excellent level of English, written and spoken. Knowledge of other languages is an asset.
• Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
• Excellent time management and organisational skills with the ability to prioritise work accordingly
• Excellent interpersonal skills and customer orientation
• Understanding of underlying issues and proactively developing and evaluating solutions

Aanbod

What we offer:

Working in a people oriented, international and dynamic culture at the centre of EU affairs

Competitive salary according to experience and several benefits