Association and Sales Coordinator

Orgalim; Brussel Hoofdstad; Hybrid; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Private pension plan

Premium health insurance

Meal vouchers

Expense allowances

Flexible homeworking

Job summary

Orgalim, Europe’s Technology Industries, is seeking a Coordinator to provide administrative and practical support to its Partnership and Legal Publications departments. The role is full-time and based in Brussels, with approximately 50% of time in Partnership activities and 50% in Legal Publications, integrating administrative, sales, and governance tasks.

You will work with a diverse, international team, supporting meetings, invoicing, licensing, and the online sales platform, while ensuring

Qualifications

• A higher education qualification and at least one year of relevant experience in administrative coordination, customer support or sales support, preferably in an international environment.
• Excellent written and spoken English; knowledge of French or another European language is a plus.
• Strong organisational and project-coordination skills, with the ability to manage several workstreams and meet deadlines.

Responsibilities

• Coordinate Association activities and support Partnership Advisers for day-to-day operations.
• Assist with meetings and events, and handle financial administration tasks.
• Maintain member data and subscriptions in databases and manage governance records.
• Provide Secretariat and communications support and assist with funded projects and trade fairs.
• Support the online sales platform: client enquiries, invoicing follow-up and licensing processes.
• Coordinate licensing, renewals and data administration; liaise with IT and finance teams.

Skills

English proficiency

Organisational skills

Project coordination

Collaboration

Digital literacy

Customer support

Education

Higher education qualification

Tools

Microsoft 365

Copilot

Job description

Orgalim has a multidisciplinary team of over 30 people – 14 nationalities – representing the interests of Europe’s technology industries: innovative companies spanning the mechanical engineering, electrical engineering and electronics, ICT and metal technology branches.

Share:

Location

BRU

Experience

At least one year of relevant experience

Employment type

Full-time | Partnership + Legal Publications Departments

Orgalim | Europe’s Technology Industries is looking for a Coordinator to provide administrative, organisational and practical support to its Partnership & Legal Publications departments. This is a varied coordination role supporting the smooth delivery of administrative, financial, sales, communication and event-related activities for the clients and associations we serve.

Who we are

Orgalim has a team of over 30 people – 14 nationalities – representing the interests of Europe’s technology industries: innovative companies spanning the mechanical engineering, electrical engineering and electronics, and metal technology branches. We are working with policymakers and stakeholders to strengthen our industries’ growth and global leadership and to maximise their contribution to Europe’s economy and society.

The role

Orgalim is looking for an organised, service-oriented and proactive coordinator for a full-time position shared equally between our Partnership and Legal Publications activities. The successful candidate will work across two complementary areas, with approximately 50% of their time devoted to each.

This position is an excellent opportunity for a professional highly motivated to learn all aspects of managing an association, as well as the administration of an online store. It combines administrative accuracy, practical coordination, client and member support, sales and financial follow-up, digital-platform administration and regular cooperation with colleagues, members, suppliers and external partners.

Part 1: Association coordination (50%)

Orgalim’s Partnership Department provides services to nearly 20 associations across a diverse spectrum of technology sectors. A multidisciplinary team of advisers and coordinators delivers tailored support ranging from monitoring and advocacy to full association management, strategy and operational support.

In this part of the role, you will support Partnership Advisers to ensure the day‑to‑day associations activities run efficiently:

• Meetings and events: organisational and practical support before, during and after meetings and events.
• Financial coordination: support invoicing, payments, and other financial administration.
• Legal and governance support: coordinate Belgian administrative and regulatory formalities; maintain accurate corporate and governance records with guidance from the relevant advisers.
• Membership, databases and digital access: maintain member and contact data in our database; manage subscriptions from members.
• Secretariat and communications support:manage shared inboxes and support internal and external communications.
• Projects: provide administrative support for funded projects, trade fairs and other initiatives.

Working closely with the Publications Officer, you will ensure the day‑to‑day activities related to the online sales platform run efficiently:

• Client and mailbox support: monitor the Legal Publications mailbox, respond to routine enquiries, assist clients, ensure structured follow‑up, and refer complex contractual, licensing or technical questions to the Publications Officer.
• Sales and financial administration:follow up of invoicing, credit collection; liaise with Orgalim’s Finance team for accounting.
• Copyright and licensing compliance:help identify possible unauthorised use of Orgalim documents, follow up with companies.
• Licensing platform and data administration: support checks of licence renewals and automated processes, identify inconsistencies or possible technical issues, liaise with IT support, and assist with testing developments and improvements.
• Publications and document support: manage documents for publication on the sales website, assist with promotional communications.

Profile and skills

• A higher education qualification and at least one year of relevant experience in administrative coordination, customer support or sales support, preferably in an international environment.
• Excellent written and spoken English. Knowledge of French or another European language is an asset.
• Strong organisational and project‑coordination skills, with the ability to manage several workstreams, follow up proactively and meet deadlines.
• Excellent attention to detail
• A collaborative approach and the ability to work independently while knowing when to refer a matter to a colleague.
• Flexibility and willingness to learn and support different teams and activities.
• Strong digital skills, including confident use of Microsoft 365 and Copilot, and confidence working with online platforms, databases and shared document libraries.
• Experience with invoicing, credit control, content‑management systems, mailing tools, financial software or online sales platforms is an advantage.

Work authorisation: This position is based in Brussels and is open only to candidates who already hold a valid Belgian work permit or otherwise have the legal right to work in Belgium.

What we offer

• A full‑time, Brussels‑based position in a dynamic, positive and international working environment.
• A varied cross‑departmental role combining association support, events, sales, finance, communications, client service, digital‑platform administration.
• New offices located in Brussels’ European Quarter
• Flexible homeworking arrangements in line with Orgalim’s internal policies.
• The opportunity to join one of Brussels’ leading industry associations and contribute to services supporting European technology sectors and companies across Europe and internationally.
• A competitive salary based on experience and merit, with benefits including a private pension plan, premium health insurance covering hospitalisation, medical and dental expenses, meal vouchers and expense allowances. The salary range will be communicated before the first interview.