EU Associations Assistant – Brussels (Brussels)

Political Intelligence; Brussel Hoofdstad; On-site; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Fixed-term contract with potential for permanent role

Extra vacation days

Flexible working from home

Full medical coverage

Meal vouchers

Company iPhone with paid subscriptions

Job summary

A leading consultancy firm in Belgium is seeking a Finance Assistant to support financial and association management. The ideal candidate is organized and willing to learn, possessing advanced English skills and prior experience in financial roles. Responsibilities include maintaining financial records, supporting budgets, and collaborating with clients. The position offers a dynamic work environment with competitive benefits and opportunities for permanent roles.

Qualifications

• Good level of French or Dutch is an asset.
• Experience in an international environment is preferred.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and prioritise tasks.
• Strong interest in financial and administrative functions.
• Proficient with standard office software, especially Excel.
• Relevant education, training and/or work experience, preferably in an international environment.
• Ability to work independently and in an international team.

Responsibilities

• Maintain up-to-date financial records.
• Support invoicing and payment processes.
• Prepare budgets and financial reports.
• Assist with administrative tasks for associations.
• Collaborate with the accountant and ensure timely quarterly and annual closing.
• Support administrative relationship with clients and associations (mailboxes, minutes, membership database, meeting materials, publications in the Belgian Official Gazette).

Skills

Advanced spoken and written English

Service-oriented approach

Ability to observe deadlines

Interest in Financial and Administrative functions

Solid knowledge of Excel

Education

Relevant education or training

Tools

Standard office software

Job description

Political Intelligence Brussels is seeking an experienced and motivated Finance Assistantto join ourteam and support our internalfinance managementas well as assist onassociation management. You will work closely with our Finance Business Partner and support when necessary with processing, encoding and filing financial documents and other financial tasks.

Are you ahands-on, energetic self-starter with a knack for organisation? Are youready to learnand are you open toexciting new opportunities? Then you might be the Finance professional we’re looking for!

With over 25 years of experience and a client portfolio made up of industry leaders, we are a leading consultancy on the Belgian market and a key player at EU level working at the heart of fast-moving policy debates that shape the digital landscape.

Main responsibilities:

• Maintain accurate and up to date financial records, including accounts payable, receivables and bank statements
• Support with the payment and invoicing processes (send out invoices, reminders…)
• Support on preparation of budgets and financial reports
• Take initiatives to optimise budgets and costs
• Collaborate with the accountant and ensure timely, quarterly and annual closing
• Assist in the administrative relationship with the clients and contribute to the daily activities for the associations (managing associations mailboxes, be the first point of contact for members and external partners, drafting minutes and maintain the membership database, prepare meeting materials, support publications in the Belgian Official Gazette…)

The list and split of responsibilities is indicative and can evolve depending on the priorities and deadlines and the career progression of the candidate.

What we’re looking for:

• Advanced spoken and written knowledge required in English (good level of French or Dutch is an asset)
• A service-oriented approach to interactions with clients
• Ability to observe deadlines and prioritise tasks
• Strong interest and experience in Financial and Administrative functions
• Solid knowledge of standard office software, especially Excel
• Relevant education, training and/or work experience, preferably in an international environment
• The capacity to work independently as well as a part of an international team

What we offer:

• Dynamic and collaborative work environment in a modern workspace
• Fixed-term contract, with possible opportunities for a permanent role
• Competitive benefits, including extra vacation days and flexible working from home options
• A strong company culture based on feedback and transparency
• Full medical coverage & meal vouchers
• A company iPhone at your disposal with paid mobile subscriptions

How to join us?

Did you recognise yourself in our description? Then send us your resume and best cover letter on [e-mail] with reference “2522” highlighting your best qualities and qualifications for this position. We value individuality and variety, so use your judgement and write in your own voice.