Executive Support & Meetings Coordinator

Michael Page; Brussel Hoofdstad; On-site; EUR 36,000 - 52,000; Full time

Job summary

Michael Page is seeking a Management Assistant to provide comprehensive administrative support to the management team in Brussels. You will help ensure smooth daily operations, coordinate schedules, and prepare meetings while acting as a reliable point of contact across departments.

The role focuses on calendar management, document preparation, travel arrangements and efficient office support to the Secretarial & Business Support department, enabling colleagues to work more effectively.

Qualifications

• Experience supporting a management team or executive assistants.
• Strong attention to detail and organisational skills.
• Ability to arrange travel and manage diverse calendars.

Responsibilities

• Manage calendars, meetings and appointments to support smooth daily planning.
• Prepare documents, presentations and correspondence with care and accuracy.
• Coordinate meeting logistics, including room bookings and required materials.
• Maintain organised digital and paper files so information is easy to find.
• Handle incoming calls, emails and post, ensuring timely follow-up where needed.
• Arrange business travel and keep related schedules and documents up to date.
• Support administrative tasks for the Secretarial & Business Support department.
• Provide practical day-to-day assistance that helps colleagues work efficiently.

Skills

Calendar management

Meeting coordination

Document preparation

Communication

Job description

Michael Page is seeking a Management Assistant to provide comprehensive administrative support to the management team in Brussels. You will help ensure smooth daily operations, coordinate schedules, and prepare meetings while acting as a reliable point of contact across departments.

The role focuses on calendar management, document preparation, travel arrangements and efficient office support to the Secretarial & Business Support department, enabling colleagues to work more effectively.