Executive Secretary to EXCOM: Flexible Hours

Tessenderlo Group; Brussel Hoofdstad; Sur place; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Flexible working hours

Onsite HQ Brussels

Résumé du poste

Tessenderlo Group is seeking a motivated and service-oriented secretary to support the Executive Committee in daily activities. The role focuses on owning administrative tasks, enabling senior leaders to focus on strategic priorities and offering exposure to senior leadership.

This is an ideal next step for a young graduate or candidate with some professional experience. Based onsite at the Brussels HQ, the position requires flexibility, strong IT skills, and the ability to manage multiple

Qualifications

• Young graduate or candidate with a first experience in secretary, office support, or similar.
• Strong organizational skills with ability to manage multiple tasks and priorities.
• Excellent MS Office skills and interest in digital tools and AI.
• Fluent in French, Dutch and English.

Responsabilités

• Take ownership of all administrative tasks to support senior leaders.
• Manage calendars, coordinate agendas, schedule and organize meetings (logistics, rooms, invitations, materials).
• Organize business travel (flights, hotels, itineraries), including last-minute changes and urgent requests.
• Ensure relevant documents are ready on time; take structured meeting minutes for key meetings (e.g. European Works Council).
• Prepare and format presentations, reports, and documents, ensuring professional quality and consistency of materials.
• Provide administrative support for leadership meetings, events, and trainings.
• Provide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives.

Connaissances

Organizational skills

MS Office proficiency

Multilingual (FR NL EN)

Proactive mindset

Team player

Stakeholder management

Outils

Microsoft Office

AI interest

Description du poste

Tessenderlo Group is seeking a motivated and service-oriented secretary to support the Executive Committee in daily activities. The role focuses on owning administrative tasks, enabling senior leaders to focus on strategic priorities and offering exposure to senior leadership.

This is an ideal next step for a young graduate or candidate with some professional experience. Based onsite at the Brussels HQ, the position requires flexibility, strong IT skills, and the ability to manage multiple