Brussels-Based Management Assistant: Governance & Events

European Movement International; Brussel Hoofdstad; Hybride; EUR 32 000 - 52 000; Plein temps

Avantages offerts par ce poste

Group and hospitalisation insurance

Meal tickets

Public transport reimbursement

20 days holiday + 2 weeks Christmas離

Telework in Belgium

Résumé du poste

CEPS in Brussels is seeking a Management Assistant to provide administrative, organisational and operational support to the CEO, Board members, ExCo and LeadCo. The role ensures the smooth day-to-day functioning of the office, coordinates internal and external activities, and supports meetings, events and communications.

This Brussels-based position offers an indefinite contract with 80% to full-time hours, a benefits package including insurance, meal tickets and transport reimbursements, plus

Qualifications

• Excellent command of English, written and spoken.
• Knowledge of French and/or Dutch is desirable.
• Minimum two years in admin/support or governance roles.
• Proficiency with MS Office (Word, PowerPoint, Teams, SharePoint).
• CRM experience, Salesforce a plus; coordinating meetings/events/travel is advantageous.

Responsabilités

• Provide admin support to CEO, Board, ExCo and LeadCo.
• Manage agendas, meetings and governance documentation.
• Draft correspondence and meeting materials; support signature processes.
• Reception duties and handling mail, visitors and general office admin.
• Update contacts and meetings in Salesforce; monitor central mailbox.
• Coordinate meetings, events and speaker engagements; arrange invitations and catering.
• Arrange travel and accommodation for CEO and Board members; assist with expense claims.
• Support PCO unit with events and other tasks as needed.
• Prepare and follow up on CEPS grant requests to grant-makers; maintain records.
• Support additional administrative tasks as required.

Connaissances

English fluency

French/Dutch knowledge

MS Office

Salesforce experience

Governance coordination

Events & travel coordination

Outils

MS Office

Salesforce

Description du poste

CEPS in Brussels is seeking a Management Assistant to provide administrative, organisational and operational support to the CEO, Board members, ExCo and LeadCo. The role ensures the smooth day-to-day functioning of the office, coordinates internal and external activities, and supports meetings, events and communications.

This Brussels-based position offers an indefinite contract with 80% to full-time hours, a benefits package including insurance, meal tickets and transport reimbursements, plus