Secrectary to Executive Comittee

Tessenderlo Group; Brussel Hoofdstad; Sur place; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Flexible working hours

Onsite HQ Brussels

Résumé du poste

Tessenderlo Group is seeking a motivated and service-oriented secretary to support the Executive Committee in daily activities. The role focuses on owning administrative tasks, enabling senior leaders to focus on strategic priorities and offering exposure to senior leadership.

This is an ideal next step for a young graduate or candidate with some professional experience. Based onsite at the Brussels HQ, the position requires flexibility, strong IT skills, and the ability to manage multiple

Qualifications

• Young graduate or candidate with a first experience in secretary, office support, or similar.
• Strong organizational skills with ability to manage multiple tasks and priorities.
• Excellent MS Office skills and interest in digital tools and AI.
• Fluent in French, Dutch and English.

Responsabilités

• Take ownership of all administrative tasks to support senior leaders.
• Manage calendars, coordinate agendas, schedule and organize meetings (logistics, rooms, invitations, materials).
• Organize business travel (flights, hotels, itineraries), including last-minute changes and urgent requests.
• Ensure relevant documents are ready on time; take structured meeting minutes for key meetings (e.g. European Works Council).
• Prepare and format presentations, reports, and documents, ensuring professional quality and consistency of materials.
• Provide administrative support for leadership meetings, events, and trainings.
• Provide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives.

Connaissances

Organizational skills

MS Office proficiency

Multilingual (FR NL EN)

Proactive mindset

Team player

Stakeholder management

Outils

Microsoft Office

AI interest

Description du poste

About Tessenderlo Group

Tessenderlo Group is an industrial group that focuses on agriculture, valorizing bio-residuals, machinery, mechanical engineering, electronics, energy, and providing industrial solutions with a focus on water.

With its headquarters in Belgium, the group is active in over 100 countries and it has a global team of more than 7,000 employees. Its belief that “Every Molecule Counts” is at the heart of the strategy of the group: Tessenderlo Group continually strives to valorize its products and processes to the maximum and to add value to everything it does.

In 2024, Tessenderlo Group recorded a consolidated revenue of 2.6 billion EUR. Tessenderlo Group is listed on Euronext Brussels and is part of the Next 150 and BEL Mid indices. Financial News wires: Bloomberg: TESB BB - Reuters: TESB.BR - Datastream: B:Tes.

For more information about Tessenderlo Group, its people, its brands, and its results, please visit www.tessenderlo.com

Job Description

We are looking for a motivated and service-oriented secretary to support the 3 members of our Executive Committee in their daily activities.

This role focuses on taking full ownership of administrative and organizational tasks, ensuring that Executive Committee members can concentrate on strategic priorities. It offers a strong learning opportunity and exposure to senior leadership, making it an ideal next step for a young graduate or a candidate with a first professional experience.

Key Responsibilities

• Take ownership of all administrative tasks to support senior leaders
• Manage calendars, coordinate agendas, schedule and organize meetings (logistics, rooms, invitations, materials)
• Organize business travel (flights, hotels, itineraries), including last-minute changes and urgent requests
• Ensure relevant documents are ready on time; and take structured meeting minutes for key meetings (e.g. European Works Council)
• Prepare and format presentations, reports, and documents, ensure professional quality and consistency of materials
• Provide administrative support for leadership meetings, events, and trainings
• Provide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives

Qualifications

Profile

• Young graduate or candidate with a first experience (secretary, office assistant, or similar)
• Good organizational skills, while being comfortable managing multiple tasks and fast-changing priorities
• IT-savvy with solid knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a strong interest in digital tools and AI
• Good working knowledge of French, Dutch and English
• Strong service mindset, reliable and willingness to support others
• Highly flexible, adaptable and responsive in a changing environment
• Ability to anticipate needs and support proactively
• Eager to learn and develop
• Able to work with senior stakeholders in a professional manner
• Positive attitude and strong team spirit

Additional Information

• Based onsite at HQ (Brussels)
• Flexible working hours required
• Availability outside office hours in case of urgency (e.g. travel changes)