Executive Assistant

Agomab; Berchem; Hybride; EUR 40 000 - 60 000; Temps partiel

Avantages offerts par ce poste

Pioneering biotech environment

Remote working options tailored to you

Competitive salary and benefits

Berchem-based with flexible scheduling

Résumé du poste

Agomab, based in Antwerp, is seeking an experienced Executive Assistant to support the Executive Committee. The role is 80% FTE (4 days per week) and involves handling calendars, travel logistics, and event planning in a fast-paced biotech environment.

You will collaborate closely with the current Executive Assistant and the Office Assistant, ensuring seamless day-to-day operations with discretion and professionalism.

Qualifications

• Bachelor's degree required.
• 10+ years of experience in a similar assistant role.
• Excellent written and spoken Dutch and English.
• Flexibility to work outside office hours when needed.

Responsabilités

• Plan and manage agendas for Executive Committee and Senior Leadership Team.
• Coordinate internal and external meetings across time zones.
• Arrange travel and logistics for executives.
• Support conferences, KOL meetings and events planning.
• Track action items and improve administrative processes.

Connaissances

Time management

Organisational skills

Communication

Multitasking

Problem solving

Discretion

Office software

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

PowerPoint

SAP

Description du poste

Department: Operations

Location: Agomab Antwerp

As we continue to grow, we are looking for an experienced Executive Assistant to join our team for 4 days/week (80%). In this role, you will support members of the Executive Committee to ensure seamless day-to-day operations. You will collaborate closely with the current Executive Assistant to provide outstanding administrative and organisational support in a fast-paced, dynamic environment.

Key Responsibilities

• Planning and agenda management for members of the Executive Committee and Senior Leadership Team.


• Provide proactive and service-oriented support including:
  
  
  
  • Schedule internal and external meetings across multiple stakeholders and time zones;
  
  
  • Organize travel arrangements and logistics;
  
  
  • Forward planning for scientific conferences, KOL meetings and events;
  
  
  • Coordinate logistics for meetings, conferences and events;
  
  
  • Track action items and follow up to ensure timely completion;
  
  
  • Continuously improve administrative processes and identify opportunities for greater efficiency.
  
  
  
  


• Work in close cooperation with the current Executive Assistant and the Office Assistant


• Act as back-up for the current Executive Assistant and the Office Assistant

Skills, Knowledge and Expertise

• Bachelors degree;


• 10+ years of experience in a similar role;


• Excellent understanding of Dutch and English, oral and written;


• Flexibility to work outside office hours if needed;


• Exceptional organisational and time-management skills;


• Ability to prioritise multiple tasks in a fast-moving environment;


• Strong written and verbal communication skills;


• A proactive, solution-oriented mindset with great attention to detail;


• High level of discretion when handling confidential information;


• Proficient in the use of Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams;


• Knowledge of SAP is a plus.

Benefits

• The opportunity to support the development of pioneering science in a young biotech company


• Challenging and innovative work environment as part of a driven team


• Based in Berchem with remote working options that can be tailored for you


• Competitive salary and benefits


• An agile and fast paced environment