Executive Secretary & Secretariat Coordinator

EU Jobs Alert; Brussel Hoofdstad; Hybride; EUR 37 000 - 42 000; Plein temps

Avantages offerts par ce poste

Teleworking

Flexible working conditions

Healthcare

Pension schemes

Résumé du poste

European Commission in Brussels is seeking a dynamic secretary (AST-SC1) for the ENEST unit. You will manage incoming/outgoing mails, allocate briefings, monitor deadlines, and coordinate interservice consultations.

You will assist with secretariat organization and mission planning to support economic and sectoral policy work. The role requires 3+ years of relevant experience, fluent English (C1), and strong IT tool proficiency (MIPS, Ares, Decide, Basis, Sysper).

Qualifications

• Experience: At least 3 years in the Commission as secretary or administrative assistant.
• English: C1 level.
• Strong planning and organisational capabilities.
• Excellent communication skills and discretion.
• Familiarity with Commission IT tools and procedures.

Responsabilités

• Act as Filing Plan Officer and manage mails/docs for the Head of Unit.
• Allocate assignments and briefings for the unit.
• Monitor deadlines and follow up on external requests incl. Parliamentary questions.
• Handle interservice consultations with policy officers and team leaders.
• Assist with organising the secretariat and planning missions.

Connaissances

Planning skills

Organisational skills

Communication skills

MIPS

Ares

Decide

Basis

Sysper

Commission procedures

Team spirit

Initiative

Flexibility

Reliability

Discretion

Outils

MIPS

Ares

Decide

Basis

Sysper

Description du poste

European Commission in Brussels is seeking a dynamic secretary (AST-SC1) for the ENEST unit. You will manage incoming/outgoing mails, allocate briefings, monitor deadlines, and coordinate interservice consultations.

You will assist with secretariat organization and mission planning to support economic and sectoral policy work. The role requires 3+ years of relevant experience, fluent English (C1), and strong IT tool proficiency (MIPS, Ares, Decide, Basis, Sysper).