Executive Secretariat & Office Operations

UNIQUE; Sint-Joost-ten-Node; On-site; EUR 26,000 - 38,000; Full time

Job summary

UNIQUE is seeking a reliable Secretariat professional to provide administrative support and help keep our Brussels-area office running smoothly. You will handle general office tasks, liaise with suppliers, and assist with event logistics for high-profile meetings.

In this hands-on role you will coordinate building access, manage mail and invitations, oversee stock and maintenance, and ensure timely reporting after safety drills. A calm, organised mindset and attention to detail are essential.

Responsibilities

• Administrative support to General Secretary and staff
• Liaise with landlord, suppliers and contractors to keep the office welcoming and in good shape
• Assist events organisation for annual meetings, International Harmonisation Council and Summit rehearsal
• Organise, order and receive all office supplies; obtain price quotations with approval; file contracts
• Coordinate building tasks: access badges, liaise with building workers to minimize noise during busy days; evacuations & reporting

Job description

UNIQUE is seeking a reliable Secretariat professional to provide administrative support and help keep our Brussels-area office running smoothly. You will handle general office tasks, liaise with suppliers, and assist with event logistics for high-profile meetings.

In this hands-on role you will coordinate building access, manage mail and invitations, oversee stock and maintenance, and ensure timely reporting after safety drills. A calm, organised mindset and attention to detail are essential.