Executive PA & Office Manager — Hybrid Brussels

Easyfairs; Saint-Lambert; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Work from home 1 day/week

Academy Online training

Flexible, trust-based work environment

Brussels office with hybrid option

Job summary

Easyfairs Group HQ in Brussels seeks an experienced Executive Assistant to support the Group CEOs with high-level administrative tasks, calendar management, travel arrangements and office logistics. You will oversee the Brussels HQ, coordinate with stakeholders, and ensure efficient operations across the group’s events portfolio.

The role requires a strong MS Office background, discretion, and a proactive, service-oriented mindset.

Qualifications

• 5+ years of experience in a similar role.
• Bachelor's degree with strong MS Office skills – AI oriented.
• A good timekeeper with excellent organization, planning and administration skills.
• You are punctual, loyal and have a discreet attitude.
• You are service-oriented and an optimistic person.
• Fluent English; French and/or Dutch is a plus.
• Living near Brussels as the job requires to be often in the office.

Responsibilities

• Executive assistance to the Group CEOs.
• Provide day-to-day administrative and organisational support to the Group CEOs, helping them manage their priorities efficiently.
• Manage calendars, organise meetings and coordinate appointments with internal and external stakeholders.
• Handle incoming requests and follow up on emails and outstanding matters, ensuring that actions are properly coordinated.
• Arrange business travel and accommodation.
• Prepare meeting logistics and provide administrative support for senior management meetings.
• Oversee the day-to-day running of the Brussels headquarters, ensuring a welcoming, efficient and well-organised working environment.
• Coordinate office-related suppliers, orders, budgets and invoices, as well as the associated administrative follow-up.

Skills

Calendar management

Travel coordination

Office management

Stakeholder communication

MS Office

Education

Bachelor's degree

Tools

AI oriented

Job description

Easyfairs Group HQ in Brussels seeks an experienced Executive Assistant to support the Group CEOs with high-level administrative tasks, calendar management, travel arrangements and office logistics. You will oversee the Brussels HQ, coordinate with stakeholders, and ensure efficient operations across the group’s events portfolio.

The role requires a strong MS Office background, discretion, and a proactive, service-oriented mindset.