Executive Assistant

UNIQUE; Elsene; Sur place; EUR 48 000 - 72 000; Plein temps

Résumé du poste

UNIQUE in Brussels is seeking an experienced Executive Assistant to support senior management in a fast-paced, international financial services environment. The role focuses on strategic and administrative support, coordinating calendars, meetings, and travel, while ensuring seamless operations.

The position requires discretion, excellent organization, and the ability to manage confidential information while liaising with internal and external stakeholders and preparing meeting materials and

Responsabilités

• Complex calendar management and coordination of management meetings.
• Organization of internal and external meetings (logistics, preparation of materials, follow-up).
• Scheduling meetings with internal and external stakeholders.
• Inbox management (screening, prioritizing, drafting responses when needed).
• Preparation of meetings (agendas, documents, minutes, and follow-up on action points).
• Organization of domestic and international business travel (bookings, itineraries, logistics).
• Support with expense management.
• Acting as a point of contact for internal and external stakeholders.
• Welcoming visitors and organizing on-site meetings.
• Coordination of catering and meeting logistics.
• Providing ad hoc support on projects and operational follow-ups.
• Handling confidential information with a high level of discretion.

Description du poste

Are you looking to grow in a dynamic and international environment in Brussels? We are currently looking for an experienced Executive Assistant to support senior management within an organization active in the financial services sector. You will play a key role by providing both strategic and administrative support, ensuring smooth coordination and anticipating needs in a fast-paced environment.

Key Responsibilities

• Complex calendar management and coordination of management meetings
• Organization of internal and external meetings (logistics, preparation of materials, follow-up)
• Scheduling meetings with internal and external stakeholders
• Inbox management (screening, prioritizing, drafting responses when needed)
• Preparation of meetings (agendas, documents, minutes, and follow-up on action points)
• Organization of domestic and international business travel (bookings, itineraries, logistics)
• Support with expense management
• Acting as a point of contact for internal and external stakeholders
• Welcoming visitors and organizing on-site meetings
• Coordination of catering and meeting logistics
• Providing ad hoc support on projects and operational follow-ups
• Handling confidential information with a high level of discretion