Senior Executive Assistant to the CCO

Belgie Vacature; Brussel; Hybride; EUR 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Hybrid work

Brussels office

Career progression

Growth opportunities

Competitive salary + benefits

Culture of trust and excellence

Résumé du poste

Belgie Vacature is seeking a Senior Executive Assistant to support the Chief Commercial Officer in a leading Belgian organisation. You will manage complex priorities, coordinate strategic meetings, and build strong relationships with senior stakeholders in a fast-paced, discreet environment.

Based in Brussels, the role offers hybrid work (2–3 days homeworking) and a clear career path from temporary to permanent.

Qualifications

• 5–10 years of experience supporting C-level executives or Executive Committee members in a large corporate or international organisation.
• Proven record of stable career progression and long-term relationships.
• Extensive experience managing complex executive calendars, international travel, meeting prep, minute taking and exec administration.
• Excellent organisational skills and proactive anticipation of needs.
• Advanced knowledge of MS Office, especially Outlook, PowerPoint and Excel.
• Trilingual: Dutch, French and English fluently written and spoken.
• Discretion, professionalism and trust with senior stakeholders.
• Highly organised with attention to detail and adaptability in fast-paced environments.
• Flexible, proactive, and collaborative team player.

Responsabilités

• Manage a highly complex calendar and coordinate national and international travel.
• Organise Executive Committee meetings, prepare agendas and materials.
• Attend meetings, take minutes, and follow up on actions.
• Prepare PowerPoint presentations, Excel reports, and executive communications.
• Coordinate expense management and translation needs; optimise processes.

Connaissances

C-level support

Discretion

Organisational skills

Agile & resilient

Team player

Multilingual Dutch French English

Outils

Microsoft Office

Outlook

PowerPoint

Excel

Description du poste

Taken en verantwoordelijkheden

You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.

Become the trusted right hand of a C-level executive.

Some Executive Assistants manage diaries. Exceptional Executive Assistants create clarity, bring structure to complexity and become indispensable business partners.

Your role

As Senior Executive Assistant, you'll provide high-level support to the Chief Commercial Officer within one of Belgium's leading organisations. You'll manage complex priorities, coordinate strategic meetings, build strong relationships with senior stakeholders and ensure flawless execution in an environment where agility, discretion and professionalism are essential.

What You'll Do

Executive Support

• Manage a highly complex and constantly evolving calendar, balancing competing priorities and anticipating upcoming needs.
• Coordinate national and international business travel, executive commitments and leadership meetings.
• Work closely with the Executive Assistant to the Group CEO to ensure seamless alignment between Executive Committee calendars and priorities.

Executive Committee & Meeting Coordination

• Organise Executive Committee meetings and strategic leadership sessions from start to finish.
• Prepare agendas, presentations, briefing documents and executive materials.
• Attend meetings, take accurate minutes and ensure timely follow-up of all action points.
• Gather background information and conduct research to support informed executive decision-making.

Operational Excellence

• Manage confidential correspondence, executive emails and high-level documentation.
• Prepare professional PowerPoint presentations, Excel reports and executive communications.
• Coordinate expense management, purchase orders and administrative follow-up.
• Liaise with translation services and ensure all documentation is accurate and delivered on time.
• Continuously identify opportunities to optimise processes and improve efficiency.

Stakeholder Management

• Act as a trusted point of contact for senior internal and external stakeholders.
• Monitor deadlines, commitments and deliverables, ensuring actions are completed in a diplomatic yet assertive manner.
• Welcome Executive Committee visitors with the highest level of professionalism.
• Handle confidential information with absolute discretion and integrity.

Profiel kandidaat

To be successful in this highly visible role, you combine structure, executive-level experience and a flexible, service-oriented mindset.

You enjoy working at C-level, thrive in dynamic environments and instinctively know how to create calm when everything around you is moving fast.

You Also Bring

• 5 to 10 years of experience supporting C-level executives or Executive Committee members within a large corporate or international organisation.
• A proven track record of stable career progression and long-term professional relationships.
• Extensive experience managing complex executive calendars, international travel, meeting preparation, minute taking and executive administration.
• Excellent organisational skills and the ability to anticipate rather than simply react.
• Advanced knowledge of Microsoft Office, particularly Outlook, PowerPoint and Excel.
• Trilingual: Fluent in Dutch, French and English, both spoken and written.
• Discreet & Professional: You handle confidential information with integrity, communicate diplomatically and build trust with senior stakeholders.
• Highly Organised: You bring structure to complexity and have a sharp eye for detail.
• Agile & Resilient: You stay calm under pressure, adapt quickly and deliver high-quality work in a fast-paced environment.
• Flexible & Proactive: You take initiative, think ahead and adapt easily to changing priorities.
• Team Player: You foster a positive team spirit, collaborate effortlessly and support colleagues whenever needed.

Geboden wordt

• A clear career perspective: Start on a temporary basis with a genuine opportunity to secure a permanent position.
• Hybrid flexibility: Enjoy the best of both worlds with 2–3 days of homeworking per week and a modern office in the heart of Brussels.
• High visibility & impact: Work closely with a member of the Executive Committee and play a key role at the highest level of the organisation.
• Continuous growth: Join a company undergoing an exciting transformation where you'll be challenged, empowered and encouraged to grow.
• A premium reward package: Benefit from a competitive salary complemented by an attractive package of extra-legal benefits.
• A culture of trust & excellence: Become part of a professional Executive Office where ownership, collaboration and excellence are valued every day.

Meer informatie

You will join a major, essential organization deeply embedded in Belgian society, currently undergoing an exciting and large-scale commercial transformation. It is a corporate environment with tremendous drive and ambition, where hard work goes hand-in-hand with a human touch. You will operate from a stunning, hyper-modern headquarters in the heart of Brussels, easily accessible by public transport.