Executive Asssitant to the CEO - 6 months

Belgie Vacature; Brussel; Hybride; EUR 70 000 - 90 000; Plein temps

Avantages offerts par ce poste

Hybrid work model (3 days in office, 2

Competitive salary

Permanent or consultancy

Résumé du poste

Belgie Vacature, a leading international firm, is seeking an Executive Assistant to the CEO for a 6-8 month fixed-term assignment. You will manage complex calendars, coordinate governance processes and prepare executive communications in a fast-paced, cross-cultural environment.

You will partner with senior stakeholders, draft briefing materials, support Board and EXCO activities, and help ensure strategic initiatives progress smoothly while safeguarding executive focus and confidentiality.

Qualifications

• At least 6–10 years of experience as an Executive Assistant supporting C-level executives in an international or corporate setting.
• Exposure to Executive Committees, Boards of Directors or governance structures is highly valued.
• Experience within financial services, banking or asset management is an asset.

Responsabilités

• Coordinate and prepare governance meetings (Board, EXCO, subsidiary Boards) with agendas and briefing packs.
• Monitor action points and ensure timely follow-up across departments.
• Prepare executive briefing documents, presentations and speaking points for client meetings and strategic discussions.
• Support external engagements and industry events, including meeting logistics and documentation.
• Manage a dynamic executive calendar, prioritise requests, and support the CEO's visibility and communications.

Connaissances

Organisational skills

Planning & prioritisation

Stakeholder management

Executive discretion

Communication

Description du poste

Taken en verantwoordelijkheden

You'll join a leading international investment firm renowned for its long-term vision, innovation and commitment to responsible business practices. Operating in a dynamic, multicultural environment, the organisation combines entrepreneurial thinking with the stability of a well-established global player. Employees enjoy working alongside highly skilled professionals on strategic initiatives that have a tangible impact in an environment where collaboration, excellence and continuous learning are highly valued.Support the CEO in a high-level executive role combining complex calendar management, governance coordination, Board and EXCO preparation, executive communications and strategic follow-up. You'll work closely with senior stakeholders, prepare presentations and briefing materials, coordinate key meetings and ensure seamless execution in a fast-paced international environment. Experience supporting C-level executives is essential. As Executive Assistant to the CEO, you will provide high-level strategic and operational support to ensure the smooth running of the Executive Office. This is a 6 to 8-month fixed-term assignment, covering a temporary replacement. Far beyond traditional executive support, this highly visible role combines complex executive assistance, governance coordination, executive communications and cross-functional stakeholder management. You will become a trusted partner to the CEO, ensuring priorities are well managed, governance processes run seamlessly and executive-level communications are prepared to the highest standard.

Key Responsibilities

Executive & Governance Support

• Coordinate and prepare key governance meetings, including the Board of Directors, Executive Committee and subsidiary Boards.
• Prepare agendas, briefing packs and high-quality supporting documentation.
• Draft executive briefing notes and speaking points, ensuring consistency of messaging across meetings.
• Support the organisation of governance committees and shareholder-related meetings, such as Risk Steering Committees, Global Distribution Oversight Committees and Annual Business Reviews.

Executive Coordination & Business Support

• Coordinate monthly Executive Business Reviews, including agendas, documentation and follow-up actions.
• Monitor action points and ensure timely follow-up across multiple departments.
• Act as a central point of coordination between the CEO, Executive Committee members and senior stakeholders.
• Support the CEO in managing priorities and ensuring strategic initiatives progress efficiently.

Executive Communications

• Prepare executive briefing documents for client meetings, external engagements and strategic discussions.
• Draft, review and adapt presentations, speeches, executive summaries and key messages.
• Support the preparation of communication materials in collaboration with internal Communications teams, including Q&A documents, one-pagers and executive messaging.
• Contribute to internal communication events such as Town Halls, leadership meetings and management seminars.

Meetings & Executive Events

• Support the CEO in the preparation of external engagements, client meetings and industry events.
• Coordinate executive event logistics, participant briefings and supporting documentation.
• Assist with internal leadership events, onboarding sessions, management meetings and corporate visits.

Strategic Executive Support

• Prepare executive summaries, briefing notes and concise management documents on strategic topics.
• Translate complex business information into clear, executive-level documentation.
• Deliver high-quality presentations and decision-support materials for senior leadership.

Executive Office Management

• Manage a highly dynamic and complex executive calendar, ensuring effective prioritisation.
• Coordinate incoming requests and communications, ensuring timely follow-up.
• Support the CEO's professional visibility, including coordination of LinkedIn content and external communications where appropriate.
• Ensure the Executive Office operates smoothly through proactive planning, anticipation and exceptional organisational support.

Profiel kandidaat

Experience

• At least 6-10 years of experience as an Executive Assistant supporting C-level executives within an international or corporate environment.
• Previous exposure to Executive Committees, Boards of Directors or governance structures is highly valued.
• Experience within financial services, banking or asset management is considered a strong asset.

Skills

You combine outstanding organisational skills with the confidence to operate at executive level.

You Are

• Highly organised with exceptional planning and prioritisation skills.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proactive, autonomous and always thinking several steps ahead.
• Extremely detail-oriented with excellent follow-up skills.
• Discreet, trustworthy and highly professional.
• Diplomatic with strong interpersonal and stakeholder management skills.
• Resilient, adaptable and able to remain calm under pressure.
• A natural problem solver who enjoys creating structure and supporting senior decision-makers.

Languages

• Fluent in Dutch or French.
• Fluent in English.

Geboden wordt

• Full-time position within a leading international organisation.
• A hybrid working model with 3 days in the office and 2 days working from home.
• A competitive salary, aligned with your experience and expertise.
• A comprehensive package of extra-legal benefits.
• Flexible collaboration options: permanent employment (CDI), freelance or consultancy.
• A dynamic and international environment where you'll work closely with senior leadership and play a key role in supporting strategic decision-making.
• A collaborative culture that values professionalism, trust, autonomy and continuous development.

Meer informatie

You’ll join a leading international investment firm renowned for its long-term vision, innovation and commitment to responsible business practices. Operating in a dynamic, multicultural environment, the organisation combines entrepreneurial thinking with the stability of a well-established global player. Employees enjoy working alongside highly skilled professionals on strategic initiatives that have a tangible impact in an environment where collaboration, excellence and continuous learning are highly valued.