Executive Assistant to VP - Zaventem - Medical Industry

Jobat; Zaventem; On-site; EUR 60,000 - 85,000; Full time

Job summary

Jobat is seeking an experienced Executive Assistant to support the VP of a leading international medical technology company in Belgium. You will manage calendars, coordinate meetings, screen calls and emails, and prepare summaries and materials for engagements.

You will also handle budgets, travel arrangements, vendor coordination, and on-site logistics for events across Europe, while maintaining discretion with sensitive information and building relationships with stakeholders.

Responsibilities

• Provide full administrative support to the VP, including calendar management, prioritization of meetings, screening calls and emails, and coordinating daily tasks.
• Prepare executive summaries, meeting pre-reads, and contract materials to ensure the VP is well-informed for all engagements.
• Manage budgets, vendor selection, contract negotiation, and on-site logistics for off-site meetings and conferences in coordination with procurement.
• Oversee business travel and visa arrangements, and ensure timely, accurate submission of expense reports.
• Create polished PowerPoint presentations, respond professionally to internal and external inquiries, and maintain discretion with sensitive information.
• Build and maintain strong relationships with global and external stakeholders, support strategic meetings, training, events, and team-building activities across Europe.
• Develop robust knowledge of the business's structure, tools, policies, and key contacts, support sensitive employee matters, and ensure completion of required training.

Job description

Overview

Our client is an international medical technology company dedicated to improving patient outcomes through innovative, clinically proven solutions in key areas of care. They believe that ideas can come from anywhere, and they encourage employees at every level to make a difference.

Responsibilities

• Provide full administrative support to the VP, including calendar management, prioritization of meetings, screening calls and emails, and coordinating daily tasks.
• Prepare executive summaries, meeting pre-reads, and contract materials to ensure the VP is well-informed for all engagements.
• Manage budgets, vendor selection, contract negotiation, and on-site logistics for off-site meetings and conferences in coordination with procurement.
• Oversee business travel and visa arrangements, and ensure timely, accurate submission of expense reports.
• Create polished PowerPoint presentations, respond professionally to internal and external inquiries, and maintain discretion with sensitive information.
• Build and maintain strong relationships with global and external stakeholders, support strategic meetings, training, events, and team-building activities across Europe.
• Develop robust knowledge of the business's structure, tools, policies, and key contacts, support sensitive employee matters, and ensure completion of required training.