Executive Assistant to CEO - NGO

Michael Page; Brussel; On-site; EUR 48,000 - 76,000; Full time

Job summary

Michael Page is seeking an Executive Assistant to the CEO for a respected non-profit organisation in Brussels. You will manage the CEO’s diary and inbox, coordinate travel and day-to-day priorities, and prepare briefing notes for external meetings.

You will also organise Senior Leadership Team and Board meetings, take minutes, track decisions and actions, and support planning cycles. Discretion and professional liaison with stakeholders are essential.

Responsibilities

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and agreed actions.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and clearly document decisions and action points.
• Maintain and monitor action logs, ensuring deadlines and commitments are met.
• Support the coordination of annual and quarterly planning cycles.
• Act as a key point of contact when the CEO is unavailable.
• Liaise with internal and external stakeholders in a professional and discreet manner.
• Coordinate expenses, filing, record keeping and ad hoc administrative projects.
• Support occasional events and organisational initiatives as required.

Job description

As Executive Assistant to the CEO, you will play a key role in ensuring the smooth operation of the executive office and supporting the organisation's leadership team. You will manage priorities, coordinate governance processes, and ensure that important actions and decisions are effectively followed through.

Client Details

Our client is a respected non-profit organisation committed to creating a positive impact within society. Operating in a collaborative and mission-driven environment, the organisation works with a diverse range of stakeholders and values professionalism, integrity, and teamwork in everything it does.

Description

• Manage the CEO's diary, inbox, travel arrangements and day-to-day priorities.
• Coordinate complex schedules and proactively resolve conflicting demands.
• Draft routine correspondence and manage incoming communications.
• Prepare briefing notes, meeting objectives and background information for external meetings.
• Ensure effective follow-up on commitments and agreed actions.
• Organise Senior Leadership Team and Board meetings, including agendas, papers and logistics.
• Take accurate minutes and clearly document decisions and action points.
• Maintain and monitor action logs, ensuring deadlines and commitments are met.
• Support the coordination of annual and quarterly planning cycles.
• Act as a key point of contact when the CEO is unavailable.
• Liaise with internal and external stakeholders in a professional and discreet manner.
• Coordinate expenses, filing, record keeping and ad hoc administrative projects.
• Support occasional events and organisational initiatives as required.