Executive Assistant (6 months)

EPSA; Brussel Hoofdstad; Sur place; EUR 48 000 - 60 000; Plein temps

Avantages offerts par ce poste

6-month assignment

Immediate start

International exposure

Résumé du poste

EPSA is seeking an experienced Executive Assistant to support our C-Level leadership team in Brussels. The role focuses on administrative coordination, calendar management, travel arrangements, and preparing executive materials.

The ideal candidate thrives in a fast-paced, international setting, demonstrating impeccable organization, discretion, and attention to detail while maintaining confidentiality across time zones.

Qualifications

• Proven experience as an Executive Assistant supporting C-Level executives.
• Strong calendar, travel, and meeting coordination skills.
• Ability to handle confidential information with discretion.
• Experience in an international, multi-time-zone environment.
• Fluent English written and spoken.
• Excellent organizational and communication abilities.

Responsabilités

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, board meetings, and senior leadership appointments.
• Organize international business travel, including itineraries, accommodation, and logistics.
• Prepare presentations, reports, meeting materials, and executive documentation.
• Screen, prioritize, and coordinate communications for senior executives.
• Support leadership meetings and executive events.
• Anticipate executive needs and facilitate daily activities.

Connaissances

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communication skills

Multinational environment

Outils

Microsoft Office

Digital collaboration tools

Presentation software

Description du poste

We are seeking an experienced Executive Assistant to support the C-Level leadership team of an international organization based in Brussels.

This is a predominantly administrative and coordination-focused role. The majority of the position involves managing executive calendars, organizing meetings and travel arrangements, coordinating communications, preparing documentation, and ensuring the smooth day-to-day functioning of executive activities. Candidates looking for a highly strategic, project management, or business leadership role may find this position less aligned with their expectations.

This assignment is ideal for a professional who thrives in a fast-paced environment, enjoys providing high-level administrative support, and takes pride in exceptional organization, attention to detail, and discretion.

Key Responsibilities

• Manage complex and frequently changing executive calendars.
• Coordinate meetings, board meetings, and senior leadership appointments.
• Organize international business travel, including itineraries, accommodation, and logistics.
• Prepare presentations, reports, meeting materials, and executive documentation.
• Act as a key point of contact for internal and external stakeholders.
• Screen, prioritize, and coordinate communications on behalf of senior executives.
• Handle highly confidential and sensitive information with professionalism and discretion.
• Follow up on actions, deadlines, and deliverables to ensure timely execution.
• Support the organization of leadership meetings, executive events, and other administrative initiatives.
• Anticipate executive needs and proactively facilitate the efficient management of daily activities.

Candidate Profile

• Proven experience as an Executive Assistant supporting C-Level executives or senior leadership teams.
• Strong administrative background with expertise in calendar management, travel coordination, and executive support.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.
• Experience working in an international environment and across different time zones.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Professional, discreet, and trustworthy when handling confidential matters.
• Strong communication and interpersonal skills.
• Proactive mindset with a solution-oriented approach.
• Fluent English, both written and spoken.
• Advanced proficiency in Microsoft Office and digital collaboration tools.

What You'll Find

• An international and multicultural working environment.
• Exposure to senior leadership within a global organization.
• A dynamic and collaborative workplace.
• A 6-month assignment with an immediate start or short notice period preferred.

If you are an experienced Executive Assistant who enjoys delivering high-quality administrative support in a fast-paced executive environment, we would love to hear from you.