Executive Assistant & Office Coordinator (M/F/X)

Jobat; Brussel; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Our Brussels-based client, an international organisation, is seeking a dedicated Executive Support professional to manage complex diaries, coordinate meetings, arrange travel and prepare briefing materials.

You will organise internal and external events, oversee office operations, support finance administration, assist with research and reports, and ensure visitor and security procedures are followed for visiting stakeholders.

Responsabilités

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.

Description du poste

Our client is an international organisation based in Brussels. Offices are reachable by public transports.

Jobomschrijving

• Provide high-level executive support, including complex diary management, meeting coordination, travel arrangements, expense management, and preparation of briefing materials.
• Organise internal and external meetings, seminars, lunches, and corporate events.
• Coordinate logistics for senior international stakeholders visiting Brussels.
• Manage office operations, facilities, suppliers, service providers, and administrative processes.
• Support financial administration, including invoice processing and document management.
• Assist with research, monitoring, and preparation of reports and presentations.
• Oversee visitor management and ensure compliance with office security procedures.