Document controller

Hitachi, Ltd.; Zaventem; Sur place; EUR 42 000 - 62 000; Plein temps

Résumé du poste

Hitachi Energy is seeking a Document Controller to manage project documentation, ensuring the right version is available to engineers, managers and partners. You will implement and maintain control systems, track revisions and support audits in a dynamic project environment.

The role requires strong organizational skills, experience with DMS and MS Office, and fluency in Dutch and English, with French as a bonus. Collaboration with engineers and external partners is key.

Qualifications

• Proven experience as a Document Controller in engineering, construction or manufacturing.
• Familiarity with document management systems and software.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Fluency in Dutch and English, French is a plus.
• Strong organizational and time management skills with attention to detail.
• A relevant degree or certification in document control or related field is a plus.

Responsabilités

• Establish and maintain a robust document control system for drawings, specs, reports and correspondence.
• Receive, log, distribute and track all project documents accurately and on time.
• Ensure documents are properly formatted, numbered, classified and indexed.
• Manage document revisions and ensure latest approved versions are accessible to stakeholders.
• Perform quality checks for completeness, accuracy and compliance.
• Coordinate with internal and external parties for document exchange.
• Maintain electronic and hard copy document archives.
• Train project team members on document control procedures and systems.
• Support audits to ensure policy compliance.

Connaissances

Document control experience

DMS familiarity

MS Office proficiency

Dutch English fluency

DMS software

Outils

DMS software

Description du poste

The opportunity

Grid & Power Quality Solutions and Service (GPQS) is Hitachi Energy's world-leading business for grid connections and power quality solutions. Our European operations bring together more than 1,000 skilled professionals across 16 countries, supporting customers in utilities, renewables, industry, transportation, data centers, and infrastructure.

You will join a team where diversity fuels collaboration and innovation. We are growing fast — in hydrogen, data centers, and e-mobility — and your work will directly support that growth by keeping our project documentation accurate, accessible, and compliant.

As Document Controller, you will be the backbone of our project information flow. You will work closely with engineers, project managers, and external partners to ensure everyone has the right version of the right document at the right time. If you are organized, detail-oriented, and thrive in a dynamic project environment, this role is for you.

How you'll make an impact

• Establish and maintain a robust document control system covering engineering drawings, specifications, reports, and correspondence.

• Receive, log, distribute, and track all incoming and outgoing project documents accurately and on time.

• Ensure documents are correctly formatted, numbered, classified, and indexed according to established procedures.

• Manage document revisions and ensure only the latest approved versions are accessible to relevant stakeholders.

• Perform quality checks on documents for completeness, accuracy, and compliance with project and company standards.

• Coordinate with internal departments and external parties to facilitate document exchange and timely submission.

• Maintain a comprehensive electronic and hard copy document archive.

• Train project team members on document control procedures and system usage.

• Support audits to ensure compliance with document control policies.

Your background

• Proven experience as a Document Controller, ideally in an engineering, construction, or manufacturing environment.

• Familiarity with document management systems (DMS) and software.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Fluency in Dutch and English, both written and spoken; French is a plus.

• Solid organizational and time management skills with strong attention to detail.

• A relevant degree or certification in document control or a related field is a plus.

More about us

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us — in work and out.