Lead Document Controller

Vulcain Engineering Group | Belgium; Antwerpen; Sur place; EUR 52 000 - 60 000; Plein temps

Avantages offerts par ce poste

Company car

Fuel card

Meal vouchers

Eco cheques

Sectorial bonus

Résumé du poste

Vulcain Engineering Group | Belgium is seeking a Lead Document Controller to optimize the EDMS and strengthen information governance within a complex project environment.

You will manage document numbering, metadata, revision control, and lifecycle, coordinate exchanges with teams and partners, and develop KPIs to measure performance and compliance. The role requires a Bachelor’s or Master’s degree, at least 5 years in document control, fluent Dutch and English.

Qualifications

• Bachelor's or Master's degree or equivalent through experience.
• Minimum 5 years of experience in Document Control, Information Management or Project Documentation within industrial or engineering environments.
• Demonstrated experience implementing, improving or managing an EDMS.
• Strong understanding of document governance, revision control, metadata management and workflow processes.
• Experience supporting multidisciplinary engineering, construction or capital projects.
• Familiarity with document management platforms such as Aconex, SharePoint, Autodesk Construction Cloud/BIM360, Procore or equivalent systems.
• Experience coordinating multiple stakeholders and driving process compliance.
• Previous experience in a Lead Document Controller position is considered a strong asset.
• Fluency in Dutch and English is mandatory.

Responsabilités

• Lead the optimization and continuous improvement of the existing EDMS and associated document control processes.
• Review, streamline and standardize document governance procedures, workflows and approval cycles.
• Identify gaps and opportunities to improve information management efficiency, traceability and compliance.
• Maintain and improve document numbering, metadata structures, revision control and document lifecycle management practices.
• Ensure proper management of engineering, construction and project documentation throughout the project lifecycle.
• Coordinate document exchanges between internal teams, engineering partners, suppliers and contractors.
• Support users in adopting new document control practices and improved EDMS workflows.
• Develop reporting and KPIs related to document management performance and compliance.
• Contribute to process harmonization and governance initiatives across project teams.
• Support audits and ensure document traceability and compliance requirements are met.

Connaissances

Document control

Information management

EDMS

Stakeholder coordination

Process compliance

Formation

Bachelor's or Master's degree

Outils

Aconex

SharePoint

Autodesk Construction Cloud/BIM360

Procore

Description du poste

As part of our Energy and Infrastructural activities, we are looking for a Lead Document Controller to support the continuous improvement and optimization of an existing Enterprise Document Management System (EDMS) within a complex project environment. You will play a key role in strengthening document control processes, information governance and workflow efficiency while ensuring the proper management of engineering, project and construction documentation throughout the project lifecycle. Working closely with project teams, engineering departments and key stakeholders, you will contribute to improving information management practices and driving the adoption of harmonized document control standards across the organization.

ABOUT THE POSITION:

• Lead the optimization and continuous improvement of the existing EDMS and associated document control processes.
• Review, streamline and standardize document governance procedures, workflows and approval cycles.
• Identify gaps and opportunities to improve information management efficiency, traceability and compliance.
• Maintain and improve document numbering, metadata structures, revision control and document lifecycle management practices.
• Ensure proper management of engineering, construction and project documentation throughout the project lifecycle.
• Coordinate document exchanges between internal teams, engineering partners, suppliers and contractors.
• Support users in adopting new document control practices and improved EDMS workflows.
• Develop reporting and KPIs related to document management performance and compliance.
• Contribute to process harmonization and governance initiatives across project teams.
• Support audits and ensure document traceability and compliance requirements are met.

ABOUT YOU:

• Bachelor's or Master's degree or equivalent through experience.
• Minimum 5 years of experience in Document Control, Information Management or Project Documentation within industrial or engineering environments.
• Demonstrated experience implementing, improving or managing an EDMS.
• Strong understanding of document governance, revision control, metadata management and workflow processes.
• Experience supporting multidisciplinary engineering, construction or capital projects.
• Familiarity with document management platforms such as Aconex, SharePoint, Autodesk Construction Cloud/BIM360, Procore or equivalent systems.
• Experience coordinating multiple stakeholders and driving process compliance.
• Previous experience in a Lead Document Controller position is considered a strong asset.
• Fluency in Dutch and English is mandatory.

ABOUT US:

Vulcain Engineering is a group specialized in the energy sector that supports companies active in Renewable & Nuclear Energy, Gas & Infrastructure through our Study Offices and Consultancy services. Vulcain Engineering Group is positioned as a transformation partner thanks to its ultra-specialization in strategic sectors which positively impact the transformation of our society and supports its clients in their transformation towards more sustainable and responsible models. Vulcain supports its clients throughout the entire life cycle of their projects, from design to commissioning, by integrating constructability and safety requirements right from the design phase.

In Belgium, our activities focus on consultancy services, delivering expertise in three main areas:

• Energy/Infrastructure
• Life Sciences

With headquarters based in Brussels, and clients spread all over the country, we address key projects in the Belgian industry, offering our consultants the opportunity to work on challenging topics and discover different areas during their time at Vulcain.

Why would you apply?

• An annual gross salary ranging from 52 000€ to 60 000€ paid over 13,92 months and advantages such as a company car (and fuel card), representation fees, insurances, meal vouchers, eco cheques, a sectorial bonus (the salary indicated corresponds to the level of experience mentioned in the job description. For any other level of experience, the annual salary may vary accordingly)
• A tailored career path within the company : opportunities to discover different business units, training, follow-up from your business manager, and a development evaluation every year
• A human-based company with slightly more than 120 consultants and synergies between the different business units