Brussels Project Officer - Temp to Perm Admin & Finance

Michael Page International (Belgium); Brussel Hoofdstad; On-site; EUR 33,000 - 45,000; Full time

Job summary

Michael Page International (Belgium) is seeking an Administration Officer in Brussels to support administrative, financial and office management activities. You will join a fast-paced, multicultural organisation at the heart of European affairs.

The role focuses on managing invoices, budgets and reports, onboarding staff, and ensuring efficient operations within a temporary-to-permanent Brussels placement.

Qualifications

• Experience in administration, operations support or office coordination.
• Strong organisational skills with high accuracy and attention to detail.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and spoken English.
• Ability to prioritise workloads and meet deadlines.
• Proactive, reliable and solution-oriented attitude.
• Able to work independently and collaborate with stakeholders.

Responsibilities

• Manage shared mailboxes and day-to-day correspondence.
• Process invoices and maintain supplier and financial records.
• Support payment processing, budget tracking and expense administration.
• Coordinate with external finance partners and documentation.
• Oversee recurring fees, contributions and payments.
• Track contracts, renewals, deadlines and purchasing activities.
• Prepare administrative and financial reports and dashboards.
• Ensure project documentation is complete and up-to-date.
• Assist with audits, compliance reviews and regulatory requirements.
• Coordinate office facilities, suppliers, and service providers.
• Support employee onboarding/offboarding administration.
• Maintain filing systems and contribute to process improvements.
• Provide broader administrative and operational support as needed.

Skills

Organisation

MS Office (Excel)

English communication

Time management

Proactive attitude

Tools

Microsoft Excel

Job description

Michael Page International (Belgium) is seeking an Administration Officer in Brussels to support administrative, financial and office management activities. You will join a fast-paced, multicultural organisation at the heart of European affairs.

The role focuses on managing invoices, budgets and reports, onboarding staff, and ensuring efficient operations within a temporary-to-permanent Brussels placement.