Brussels Office & Admin Operations Coordinator

Vulcain Engineering Group | Belgium; Brussel Hoofdstad; On-site; EUR 33,000 - 38,000; Full time

Benefits offered by this job

Meal vouchers

Eco cheques

Insurance

Transport allowance

Job summary

Vulcain Engineering Group in Brussels is seeking a Junior Office Manager to oversee and support administrative operations across our Belgian entities. You will manage the day-to-day office, coordinate IT and facilities, handle suppliers and contracts, and support employee lifecycle activities within the HR Back Office team.

The role offers an on-site, full-time position with opportunities to improve processes, organize internal events, and ensure a smooth, well-ordered working environment for

Qualifications

• Bachelor’s degree in Office Management, Business Administration, or equivalent.
• Fluent in Dutch and English; French is an asset.
• Strong organizational skills and reliability.
• Proactive, solution-oriented mindset with multitasking abilities.
• Proficient in Microsoft 365 and Excel, with discretion with confidential information.
• Valid Category B driving licence required.

Responsibilities

• Run day-to-day office operations: IT equipment on hand, cards, snacks, supplies.
• Manage supplies, mail, meeting rooms, and ad-hoc stakeholder requests.
• Maintain building relationships, access, and facilities services.
• Manage supplier contracts, invoices, and inventory of office equipment.
• Coordinate IT fleet, access control, and SharePoint/mailbox administration.
• Plan and execute internal events within budget and scope.
• Support employee lifecycle tasks pre-arrival to offboarding.
• Monitor health, safety, and wellbeing; act as first point of contact.

Skills

Dutch (Fluent)

English (Fluent)

French (Asset)

Organizational skills

Multitasking

Prioritization

Microsoft 365

Excel

Stakeholder interaction

Driving licence

Education

Bachelor’s degree in Office Management, Business Administration, or equivalent

Tools

Microsoft 365

Excel

Job description

Vulcain Engineering Group in Brussels is seeking a Junior Office Manager to oversee and support administrative operations across our Belgian entities. You will manage the day-to-day office, coordinate IT and facilities, handle suppliers and contracts, and support employee lifecycle activities within the HR Back Office team.

The role offers an on-site, full-time position with opportunities to improve processes, organize internal events, and ensure a smooth, well-ordered working environment for