Office Management Assistant

POLITICO; Brussel Hoofdstad; On-site; EUR 42,000 - 54,000; Full time

Job summary

POLITICO is seeking a Brussels-based Office Management Assistant to support staff and visitors, ensuring a smooth day-to-day experience in the Brussels office. You are the first point of contact with a hospitality mindset and a proactive problem-solving attitude.

In this role you will coordinate visits, arrange travel and hotels, manage office supplies, onboard new joiners in Brussels, and back up other offices when needed, while handling routine admin tasks with accuracy and discretion.

Qualifications

• Degree in a relevant field (Management Assistant / Office Management / Hospitality / Tourism or equivalent) or relevant work experience.
• At least one year of work experience.
• Professional knowledge of English and French; other European languages are an asset.
• Good command of MS Office.
• Comfortable with learning new IT platforms.
• Excellent communication and interpersonal skills.
• Dynamic and pro-active.
• Detail-oriented, accurate and very organized.
• Customer service and hospitality mindset.
• A sense of humor.

Responsibilities

• Coordinate office visits and meeting rooms, as well as equipment and catering.
• Handle travel and hotel bookings for our staff.
• Proactive approach to office management, inventory management and supply orders; following up on invoices.
• Onboard our new joiners in Brussels; serve as the backup, when needed, for other offices (Paris, London, Berlin).
• Provide support with various administrative tasks (word-processing, reporting, filing and scanning of documents, PowerPoint presentations, etc.) as needed.

Skills

Professional knowledge of English and

Education

Degree in Management Assistant, Office Management, Hospitality, Tourism, or similar

Tools

MS Office

Job description

Job Description:

POLITICO is seeking a talented and motivated team member to join us as the Brussels-based Office Management Assistant.

As an international media company, POLITICO offers a dynamic and international environment where the successful candidate will join a culture of motivated young professionals.

The Assistant will provide high quality service for our staff based in Brussels and our incoming visitors, whether on the phone or in the office, in order to make their experience with us as smooth as possible. As one of the first points of contact for both staff and visitors, it is essential for the successful candidate to have a keen sense of hospitality, positive attitude, and a problem-solving mentality.

What you’ll do

• Coordinate office visits and meeting rooms, as well as equipment and catering
• Handle travel and hotel bookings for our staff
• Proactive approach to office management, inventory management and supply orders; following up on invoices
• Onboard our new joiners in Brussels; serve as the backup, when needed, for other offices (Paris, London, Berlin)
• Provide support with various administrative tasks (word-processing, reporting, filing and scanning of documents, PowerPoint presentations, etc.) as needed

What You’ll Need

• Degree in one of the following: Management Assistant, Office Management, Hospitality, Tourism, or a similar degree/relevant work experience
• At least one year of work experience
• ProfessionalknowledgeofEnglish andFrench; other European languages are an asset
• Good command ofMS Office
• Comfortable with learning new IT platforms
• Excellent communication and interpersonal skills
• Dynamic and pro-active
• Detail-oriented, accurate and very organized
• Customer service and hospitality mindset
• A sense of humor

We value our people

Our benefits package is built for you, and includes:

• Our teams benefit from country-specific, competitive compensation and benefits packages—including pension, healthcare, training opportunities and more.
• With a multinational team, strong ties to EU institutions, and flexible work options including working from abroad, we offer our employees an environment that supports both professional and personal development.

About Us

POLITICO illuminates the forces shaping global power. Since 2007, we have delivered intelligence that anticipates tomorrow’s headlines, not reports on yesterday’s news. As politics has increasingly become the defining force of our era, our work has never been more vital.

Cabinet secretaries and Ministers start their mornings with our analysis. CEOs shape strategy around our reporting. Advocacy leaders rely on our insights to move policy. We deliver the straightforward facts and clear-eyed analysis they need to navigate the most complex political landscape of our lifetimes.

Our 1,100+ publishing professionals across the world’s key democratic capitals—Washington, Brussels, London, Paris, Berlin, Sacramento, and New York—form the world’s premier politics and policy newsroom. We tell the story of how power really works by explaining who wields it and how they plan to exercise it, connecting dots others miss and delivering scoops from sources others don’t even know exist.

Innovation has always been a core tenet of our story. At launch, we bet that depth would trump scale, that talent would trump traffic, and that politics would become central to modern life. In 2011, we made another bet and launched POLITICO Pro to help decision-makers understand the business of government, transforming both how they shape government action and the business of journalism itself.

These bets have made POLITICO the most successful digital news startup of its generation and the indispensable resource for leaders who shape the future. Today, we are a rarity in media: a growing, profitable, and sustainable news organization.

POLITICO is a subsidiary of Axel Springer SE, a family-owned transatlantic media company headquartered in Berlin and New York. Axel Springer is dedicated to shaping the future of journalism in the free world, believing that a free and informed society is essential to democracy. The company’s guiding principles - first articulated as The Essentials by founder Axel Springer in the aftermath of World War II - remain a cornerstone of the company’s foundation today. Learn more about Axel Springer.