Administrative Support Officer

Metagenics, Inc.; Belgique; À distance; EUR 32 000 - 52 000; Plein temps

Avantages offerts par ce poste

Attractive salary package

Fringe benefits

Résumé du poste

RIC Group in Kortrijk, Belgium, is seeking an Administrative Support Officer. You will be the welcoming face, handle calls, mail, and front-desk administration, and arrange travel and meetings.

You will support organizational processes and coordinate logistics for international assignments, with a strong emphasis on hospitality and professional communication. The role requires multilingual abilities (Dutch, English, French), solid administrative skills, and the initiative to improve processes

Qualifications

• Bachelor’s degree is a strong asset; relevant experience may compensate.
• Fluent communication in Dutch, English, and French; professional interaction with internal/external stakeholders.
• Strong administrative skills and attention to detail.

Responsabilités

• Greet visitors and manage reception/front desk operations.
• Answer calls professionally and direct inquiries.
• Coordinate travel arrangements, meetings, and room bookings; manage catering and logistics.

Connaissances

Hospitality

Organizational skills

People skills

Attention to detail

Structured work habits

Formation

Bachelor’s degree (strong asset)

Outils

ERP systems

Description du poste

# Administrative Support OfficerKortrijkWe are a privately-owned European center of excellence for analytical solutions. For over 35 years we have been supporting our customers in various industries with our scientific know-how and technical expertise.https://ric-group.com/apply now### WHAT WILL YOU DO?As an Administrative Support Officer, you are often the first person our customers, visitors, and colleagues meet. You are the welcoming face of our organization, the friendly voice on the phone, and the organizer who ensures everything runs smoothly behind the scenes.You enjoy creating structure, arranging things before anyone even has to ask, and helping people move forward. You are the connecting link between colleagues, customers, suppliers, and external partners.Whether it is organizing an important business trip, welcoming a client, or making sure a meeting room is perfectly prepared, you ensure everything is taken care of.And yes, sometimes you're the only person who knows where everyone needs to be, when they need to be there, and how they are going to get there **YOUR RECEPTION & FRONT DESK RESPONSIBILITIES*** Together with a colleague, you manage our reception and serve as one of the first points of contact within the organization.* You answer incoming calls in a professional, friendly, and efficient manner.* You welcome customers, suppliers, candidates, and external partners with a smile.* You make sure every visitor immediately feels welcome at RIC.* You manage incoming mail and general reception-related administration.**YOUR TRAVEL & OFFICE MANAGEMENT RESPONSIBILITIES*** You organize and coordinate business travel for colleagues.* You arrange bookings for flights, hotels, rental cars, and other travel-related services.* You follow up on expenses and administrative formalities related to international assignments.* You manage A1 certificates and other documentation required for international secondments.* You coordinate meeting rooms, reservations, and catering.* You ensure meetings run smoothly from an organizational perspective.* You support various administrative processes throughout the organization.**YOUR ORGANIZATIONAL RESPONSIBILITIES*** You maintain an overview of various administrative tasks and priorities.* You proactively think along and suggest process improvements and efficiencies.* You support colleagues whenever needed, including outside your core responsibilities.* You work independently while always being able to rely on the Office Manager for consultation and feedback.* You take on additional administrative responsibilities as the organization evolves and requires.### THIS IS YOU:**#hospitalityhero #organizationaltalent #candoattitude #peopleperson #detailmatters*** You are a natural host.* You communicate fluently and professionally, both verbally and in writing.* You speak multiple languages (Dutch, English, and French) and feel comfortable interacting with both internal and external stakeholders.* You remain friendly, helpful, and professional, even when multiple priorities arise at the same time.* You have strong administrative skills and work accurately.* You have a keen eye for detail without losing sight of the bigger picture.* You work in a structured manner and maintain a clear overview.* You are digitally savvy and feel comfortable working with ERP systems and other software applications.* You are discreet and handle confidential information appropriately.* You are a true team player who enjoys collaborating with colleagues.* You take initiative and do not wait to be asked.* You bring positive energy to the office and naturally know how to put a smile on someone's face.* When someone asks, \"Who can take care of this?\", chances are your name is mentioned first * A bachelor's degree is a strong asset for this role, but relevant experience may compensate for this requirement.### WHAT WE BRING TO THE TABLE:* You will become part of a family-owned company with ambition.* You will join an organization where people truly make the difference.* You will work alongside enthusiastic colleagues in a professional and people-oriented environment.* You will enjoy a varied role with a high degree of autonomy and responsibility.* No two days are exactly the same.* You will work in an environment where initiative is appreciated and encouraged.* You will receive an attractive salary package complemented by a range of fringe benefits.* You will have the opportunity to contribute to the continued growth of RIC Group.**DO YOU HAVE WHAT IT TAKES? APPLY NOW!**Send us your CV and motivation letter via our website. We handle every application quickly and confidentially.