Office & Workplace Coordinator

Michael Page International (Belgium); Brussel; Sur place; EUR 28 000 - 36 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Eco vouchers

Annual performance-related bonus

Training and development opportunities

Résumé du poste

Michael Page International (Belgium) in Brussels seeks an proactive Office Coordinator to welcome visitors, keep the office running smoothly and support events. You will coordinate meeting spaces, manage supplies, liaise with suppliers and contribute to workspace optimisation while working on-site full-time in a dynamic, multicultural environment.

The role requires strong English communication, with good knowledge of French or Dutch, and a service-oriented mindset.

Qualifications

• Secondary education diploma or equivalent experience.
• Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.

Responsabilités

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

Connaissances

Communication

Customer focus

Organization

Team player

Formation

Secondary education diploma

Outils

Microsoft Office

Description du poste

• Great variety of tasks
• To start ASAP

About Our Client

Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale. With employees and members from numerous countries, the organisation offers a collaborative workplace where professionalism, continuous improvement and teamwork are highly valued.

Job Description

• Welcome visitors and act as the main point of contact for employees, guests and external partners.
• Ensure the office remains operational, organised and ready for daily business activities.
• Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
• Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
• Liaise with external suppliers and service providers to ensure smooth facility operations.
• Coordinate preventive and corrective maintenance of building systems and office equipment.
• Support workspace optimisation projects, including storage and inventory management.
• Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.

The Successful Applicant

• Secondary education diploma or equivalent experience.
• Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
• Comfortable working with Microsoft Office tools.
• Excellent communication skills in English, combined with a good knowledge of either French or Dutch. Knowledge of both is a strong asset.
• Customer-oriented and proactive mindset with a strong sense of service.
• Organised and detail-oriented, capable of managing multiple priorities simultaneously.
• Reliable, discreet and able to work autonomously while remaining a true team player.
• Available to work on-site on a full-time basis.

What's on Offer

• Competitive salary aligned with your experience and market standards.
• Meal vouchers and eco vouchers.
• Annual performance-related bonus.
• Training and professional development opportunities.
• International and multicultural working environment.
• First interim mission of 6 months with possibility to renewal within a reputable organisation located in Brussels