Weekend Administration Officer – Retirement Village

Bolton Clarke Careers; Melbourne; On-site; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Salary packaging

Private health insurance

Gym discounts

Employee Assistance Program

Job summary

Bolton Clarke Group in Melbourne is seeking a detail-oriented administration professional to join a retirement village team. You will provide day-to-day support to the Village Manager and help keep resident, visitor and contractor records accurate.

This role runs on Saturdays only, handling enquiries, scheduling, filing and compliance documentation while upholding confidentiality. Experience in office support and Microsoft Office is valuable, with a Certificate III in Business Administration

Qualifications

• Organised and dependable administration professional.
• Experience in administration, reception, customer service or office support.
• Ability to manage confidential information with discretion.
• Experience with data entry and electronic record management.
• Strong communication with residents, families and staff.

Responsibilities

• Provide day-to-day administrative support to the Village Manager and village team.
• Respond to telephone, email and in-person enquiries, directing matters appropriately.
• Manage data entry, filing, document preparation, correspondence and electronic records.
• Coordinate appointments, meetings and room bookings.
• Maintain accurate resident, visitor, contractor and business records.
• Support visitor, contractor and local compliance administration and documentation.
• Maintain confidentiality and ensure administrative processes are completed accurately and on time.
• Use initiative to manage priorities and elevate matters appropriately.

Skills

Administration

Reception

Microsoft Office

Data entry

Records management

Communication

Independent worker

Education

Certificate III in Business Administration

Tools

Microsoft Office

Job description

Bolton Clarke Group in Melbourne is seeking a detail-oriented administration professional to join a retirement village team. You will provide day-to-day support to the Village Manager and help keep resident, visitor and contractor records accurate.

This role runs on Saturdays only, handling enquiries, scheduling, filing and compliance documentation while upholding confidentiality. Experience in office support and Microsoft Office is valuable, with a Certificate III in Business Administration