Wedding & Events Lead Planner — Vineyard Venue

Montalto Vineyard Pty Ltd; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Staff discount

Career growth

Training provided

Restaurant opening on estate

Job summary

Montalto Vineyard Pty Ltd in Red Hill, VIC, is seeking an experienced Functions and Events Coordinator to lead our events program, with a focus on weddings. This full-time role runs Tuesday to Saturday and offers a chance to manage weddings, private dining, and corporate celebrations at one of the Mornington Peninsula's premier settings.

You will drive client journeys from enquiry to final details, coordinate timelines and floor plans, liaise with kitchen and service teams, and manage external

Qualifications

• Proven wedding experience (essential).
• Experience in functions/events or venue coordination at management level preferred.
• Outstanding communication, organisation and attention to detail.
• Confident with quoting, contracts and managing multiple events.
• Warm, professional client-facing manner with calm under change.

Responsibilities

• Manage the full client journey for weddings, private celebrations and corporate events, from enquiry and venue tour to final details.
• Respond to enquiries promptly, conduct site inspections and convert leads into confirmed bookings.
• Prepare quotes, proposals, contracts and function sheets.
• Plan and coordinate each event in advance, including timelines, run sheets, floor plans, menus and beverage packages.
• Liaise with kitchen, bar, restaurant and estate teams so everyone is briefed well before the event.
• Coordinate external suppliers such as florists, celebrants, photographers, musicians and hire companies.
• Manage the events calendar, deposits, payments and final numbers.
• Meet with clients to finalise details and keep them confident and informed throughout.
• Work with marketing to showcase the venue and support the events enquiry pipeline.
• Report on bookings, enquiries and event performance to management.

Skills

Wedding planning

Event coordination

Client management

Communication

Tools

Microsoft Office

Function booking software

Job description

Montalto Vineyard Pty Ltd in Red Hill, VIC, is seeking an experienced Functions and Events Coordinator to lead our events program, with a focus on weddings. This full-time role runs Tuesday to Saturday and offers a chance to manage weddings, private dining, and corporate celebrations at one of the Mornington Peninsula's premier settings.

You will drive client journeys from enquiry to final details, coordinate timelines and floor plans, liaise with kitchen and service teams, and manage external