Functions and Events Coordinator

Montalto Vineyard Pty Ltd; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Staff discount

Career growth

Training provided

Restaurant opening on estate

Job summary

Montalto Vineyard Pty Ltd in Red Hill, VIC, is seeking an experienced Functions and Events Coordinator to lead our events program, with a focus on weddings. This full-time role runs Tuesday to Saturday and offers a chance to manage weddings, private dining, and corporate celebrations at one of the Mornington Peninsula's premier settings.

You will drive client journeys from enquiry to final details, coordinate timelines and floor plans, liaise with kitchen and service teams, and manage external

Qualifications

• Proven wedding experience (essential).
• Experience in functions/events or venue coordination at management level preferred.
• Outstanding communication, organisation and attention to detail.
• Confident with quoting, contracts and managing multiple events.
• Warm, professional client-facing manner with calm under change.

Responsibilities

• Manage the full client journey for weddings, private celebrations and corporate events, from enquiry and venue tour to final details.
• Respond to enquiries promptly, conduct site inspections and convert leads into confirmed bookings.
• Prepare quotes, proposals, contracts and function sheets.
• Plan and coordinate each event in advance, including timelines, run sheets, floor plans, menus and beverage packages.
• Liaise with kitchen, bar, restaurant and estate teams so everyone is briefed well before the event.
• Coordinate external suppliers such as florists, celebrants, photographers, musicians and hire companies.
• Manage the events calendar, deposits, payments and final numbers.
• Meet with clients to finalise details and keep them confident and informed throughout.
• Work with marketing to showcase the venue and support the events enquiry pipeline.
• Report on bookings, enquiries and event performance to management.

Skills

Wedding planning

Event coordination

Client management

Communication

Tools

Microsoft Office

Function booking software

Job description

Montalto Vineyard Pty Ltd – Red Hill South VIC

Montalto | Red Hill, Mornington Peninsula | Full time, Tuesday to Saturday

Create unforgettable celebrations in one of the Mornington Peninsula's most beautiful wedding settings. Montalto is looking for an experienced Functions and Events professional to lead our events program, with a focus on weddings.

Functions and Events Coordinator

Montalto | Red Hill, Mornington Peninsula | Full time, Tuesday to Saturday

Create unforgettable celebrations in one of the Mornington Peninsula's most beautiful wedding settings. Montalto is looking for an experienced Functions and Events professional to lead our events program, with a focus on weddings.

About Montalto

Family owned since 1999, Montalto is a place to celebrate life and enjoy a moment out of the ordinary. Our Red Hill estate brings together award-winning wines, a hatted restaurant, the Piazza, a cellar door and a sculpture trail, all surrounded by vines, olive groves and kitchen gardens.

Montalto is a sought-after venue for weddings, parties, private dining and festive celebrations, with accolades that include annual features in The Age Good Food Guide. Our menus draw inspiration from our kitchen gardens and seasonal, heirloom estate-grown produce, matched with our award-winning wines.

Why you'll love it

• Full-time position, Tuesday to Saturday
• Staff discount across Montalto's food, wine and olive oil
• A leadership role in one of the Peninsula's most beautiful and sought-after wedding settings, overlooking the vines
• A produce-driven venue connected to one of Victoria's oldest and most established kitchen gardens
• Variety every week, from weddings and private dining to corporate events and festive celebrations
• Work with a dedicated team that shares its years of experience to make every perfect day happen
• Full training in our menu, philosophy and wine list
• Genuine room to grow with a thriving hospitality business, including our new restaurant opening on the estate

What you'll do

• Manage the full client journey for weddings, private celebrations and corporate events, from enquiry and venue tour to final details
• Respond to enquiries promptly, conduct site inspections and convert leads into confirmed bookings
• Prepare quotes, proposals, contracts and function sheets
• Plan and coordinate each event in advance, including timelines, run sheets, floor plans, menus and beverage packages
• Liaise with the kitchen, bar, restaurant and estate teams so everyone is briefed well before the event
• Coordinate external suppliers such as florists, celebrants, photographers, musicians and hire companies
• Manage the events calendar, deposits, payments and final numbers
• Meet with clients to finalise details and keep them confident and informed throughout
• Work closely with the marketing team to showcase the venue and support the events enquiry pipeline
• Report on bookings, enquiries and event performance to management

You'll guide couples and clients from first enquiry through to the big day, planning every detail ahead of time so each event runs beautifully across our vineyard, olive grove and Piazza.

About you

• Proven wedding experience (essential)
• Previous experience in a functions, events or venue coordination role, ideally at management level
• Outstanding communication, organisation and attention to detail
• Confidence with quoting, contracts and managing multiple events at once
• A warm, professional manner with clients, and calm when plans change
• Comfortable using function booking software and Microsoft Office
• Current RSA certificate