VIP Hospitality Coordinator - Premium Events

National Rugby League; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

National Rugby League (NRL) is seeking a Premium Hospitality Coordinator to join our Commercial team in Sydney. You will coordinate end-to-end delivery of premium hospitality experiences at NRL events, working with venues, suppliers and guests.

Ideally you have tertiary qualifications in business or event management and proven experience coordinating hospitality, events, and budgets, with strong planning, stakeholder communication and attention to detail.

Qualifications

• Experience coordinating hospitality, events, suppliers or comparable operational activities.
• Strong planning, administration and stakeholder communication skills.
• Ability to manage competing deadlines while maintaining accurate event information.
• High attention to detail and a commitment to timely, high-quality delivery.

Responsibilities

• Coordinate the end-to-end planning and delivery of allocated small-scale hospitality events.
• Maintain event project plans, templates, documentation and delivery deadlines using Monday.com and SharePoint.
• Develop accurate itineraries for VIP and premium hospitality products across major events.
• Coordinate entertainment, talent, chaperones and suppliers, including musicians, floral, greenery and printing providers.
• Prepare supplier briefs and coordinate event collateral, including menus, accreditation, place cards and buffet labels.
• Support VIP invitation sends, RSVP reporting, waitlists and EventHub communications.
• Coordinate operational requirements such as parking, crew catering, security briefs, radios, buggies and printers.
• Develop event budgets and executive summaries in consultation with Sales, Delivery and Finance.
• Support product and menu development and quality control to maintain consistent brand and guest standards.
• Manage supplier contracts, quotes, purchase orders and accruals, ensuring approvals and financial records are accurate and up to date.
• Monitor production schedules and ensure programming, entertainment, theming, VIP spaces and other event components remain on track.
• Facilitate event lead meetings and maintain clear communication across internal and external stakeholders.
• Manage memorabilia and inventory held within team storage facilities.
• Provide general administrative and operational support to the broader Premium Hospitality team.

Skills

Event coordination

Stakeholder management

Microsoft Office

Monday.com

SharePoint

Budgeting

Education

Tertiary qualifications in Business Management, Administration, Event Management or related discipline

Tools

MS Office

Monday.com

SharePoint

Job description

National Rugby League (NRL) is seeking a Premium Hospitality Coordinator to join our Commercial team in Sydney. You will coordinate end-to-end delivery of premium hospitality experiences at NRL events, working with venues, suppliers and guests.

Ideally you have tertiary qualifications in business or event management and proven experience coordinating hospitality, events, and budgets, with strong planning, stakeholder communication and attention to detail.