Premium Hospitality Coordinator

National Rugby League; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

National Rugby League (NRL) is seeking a Premium Hospitality Coordinator to join our Commercial team in Sydney. You will coordinate end-to-end delivery of premium hospitality experiences at NRL events, working with venues, suppliers and guests.

Ideally you have tertiary qualifications in business or event management and proven experience coordinating hospitality, events, and budgets, with strong planning, stakeholder communication and attention to detail.

Qualifications

• Experience coordinating hospitality, events, suppliers or comparable operational activities.
• Strong planning, administration and stakeholder communication skills.
• Ability to manage competing deadlines while maintaining accurate event information.
• High attention to detail and a commitment to timely, high-quality delivery.

Responsibilities

• Coordinate the end-to-end planning and delivery of allocated small-scale hospitality events.
• Maintain event project plans, templates, documentation and delivery deadlines using Monday.com and SharePoint.
• Develop accurate itineraries for VIP and premium hospitality products across major events.
• Coordinate entertainment, talent, chaperones and suppliers, including musicians, floral, greenery and printing providers.
• Prepare supplier briefs and coordinate event collateral, including menus, accreditation, place cards and buffet labels.
• Support VIP invitation sends, RSVP reporting, waitlists and EventHub communications.
• Coordinate operational requirements such as parking, crew catering, security briefs, radios, buggies and printers.
• Develop event budgets and executive summaries in consultation with Sales, Delivery and Finance.
• Support product and menu development and quality control to maintain consistent brand and guest standards.
• Manage supplier contracts, quotes, purchase orders and accruals, ensuring approvals and financial records are accurate and up to date.
• Monitor production schedules and ensure programming, entertainment, theming, VIP spaces and other event components remain on track.
• Facilitate event lead meetings and maintain clear communication across internal and external stakeholders.
• Manage memorabilia and inventory held within team storage facilities.
• Provide general administrative and operational support to the broader Premium Hospitality team.

Skills

Event coordination

Stakeholder management

Microsoft Office

Monday.com

SharePoint

Budgeting

Education

Tertiary qualifications in Business Management, Administration, Event Management or related discipline

Tools

MS Office

Monday.com

SharePoint

Job description

• We are UNITED, POSITIVE, INCLUSIVE & DISCIPLINED
• Lead & plan of high-quality experiences for guests & partners
• Coordinate the end-to-end delivery of allocated small-scale hospitality events

At the National Rugby League (NRL), we’re incredibly proud of our game and the impact it has on players, fans, and communities across Australia and the Pacific. Rugby League is an inclusive sport for everyone, and our workplace reflects that we are inclusive, celebrate diversity, and strive to create a culture where all people feel they belong. Rugby League brings people together both on and off the field, with our broadcasts consistently ranking among the most watched programs nationwide.

We’re looking for a Premium Hospitality Coordinator to join our Commercial team and support the delivery of premium hospitality experiences across NRL events.

The Role

Reporting to the Manager – Premium Hospitality, you will coordinate allocated premium hospitality events and operational workstreams, including event planning, entertainment, suppliers, collateral, VIP support, itineraries and event-day requirements.

You will also lead the planning and delivery of one to two small-scale events (not limited to), working closely with internal teams, venues, suppliers and other stakeholders to deliver high-quality experiences for our guests and partners

Key Responsibilities

In this role you will:

• Coordinate the end-to-end planning and delivery of allocated small-scale hospitality events.
• Maintain event project plans, templates, documentation and delivery deadlines using Monday.com and SharePoint.
• Develop accurate itineraries for VIP and premium hospitality products across major events.
• Coordinate entertainment, talent, chaperones and suppliers, including musicians, floral, greenery and printing providers.
• Prepare supplier briefs and coordinate event collateral, including menus, accreditation, place cards and buffet labels.
• Support VIP invitation sends, RSVP reporting, waitlists and EventHub communications.
• Coordinate operational requirements such as parking, crew catering, security briefs, radios, buggies and printers.
• Develop event budgets and executive summaries in consultation with Sales, Delivery and Finance.
• Support product and menu development and quality control to maintain consistent brand and guest standards.
• Manage supplier contracts, quotes, purchase orders and accruals, ensuring approvals and financial records are accurate and up to date.
• Monitor production schedules and ensure programming, entertainment, theming, VIP spaces and other event components remain on track.
• Facilitate event lead meetings and maintain clear communication across internal and external stakeholders.
• Manage memorabilia and inventory held within team storage facilities.
• Provide general administrative and operational support to the broader Premium Hospitality team.

About You

Ideally you will have:

• Tertiary qualifications in Business Management, Administration, Event Management or a related discipline, or equivalent relevant experience.
• Experience coordinating hospitality, events, suppliers or comparable operational activities.
• Strong planning, administration and stakeholder communication skills.
• The ability to manage competing deadlines while maintaining accurate and current event information.
• High attention to detail and a commitment to timely, high-quality delivery.
• The ability to work collaboratively and adapt within a fast-paced event environment.
• Confidence using Microsoft Office and relevant event, project or ticketing systems.
• Experience using Monday.com and SharePoint will be highly regarded.

Whilst we look for experience, we also look for people who share the same beliefs as our organisation - we are UNITED, POSITIVE, INCLUSIVE & DISCIPLINED.

The NRL is a child-safe organisation committed to providing a safe place for all children to learn and have fun. We have strong recruitment procedures to make sure the safest and most suitable people work with us and require all applicants to undergo an extensive screening process prior to appointment, a process that will include, but is not limited to comprehensive reference checks, an identity check, “Working with Children” checks and/or national criminal history checks.

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Premium Hospitality Coordinator • Sydney, NSW, AU