Transport Operations Administrator

Zoom Recruitment; Greater Dandenong; On-site; AUD 42,000 - 60,000; Full time

Benefits offered by this job

Supportive team environment

Exposure to busy transport and supply/

Job summary

Zoom Recruitment is seeking a Transport Operations Administrator in Dandenong South, VIC to join a busy freight and distribution team. You will coordinate daily transport movements, manage documentation, handle customer enquiries and support KPI reporting, while liaising with drivers, subcontractors and internal stakeholders.

The role operates Monday to Friday, 6am–2pm, at AU$36.81 per hour plus super. A strong admin background with transport/freight exposure is ideal and you will thrive in a

Qualifications

• Experience in transport administration, logistics coordination or similar operational support role.
• Excellent administrative skills with high attention to detail.
• Experience handling transport documentation, runsheets, PODs and delivery records.
• Good understanding of freight movements, transport scheduling and dispatch processes.
• Strong communication skills when dealing with drivers, customers and internal stakeholders.
• Intermediate Microsoft Office skills.
• Ability to multitask, prioritise workloads and resolve issues in a fast-paced environment.
• Sound understanding of workplace safety and transport compliance requirements.

Responsibilities

• Coordinating daily transport movements, load scheduling and ad hoc freight requests.
• Monitoring deliveries and providing updates on delays and operational issues.
• Managing transport documentation, runsheets, PODs and data entry.
• Liaising with drivers, customers, subcontractors, carriers and internal teams.
• Preparing operational reports and assisting with KPI tracking.
• Supporting invoicing, compliance documentation and general administrative tasks.
• Investigating and assisting with delivery discrepancies and service-related issues.
• Ensuring compliance with workplace safety, fatigue management and CoR requirements.
• Supporting daily transport planning and continuous improvement initiatives.

Skills

Transport administration

Logistics coordination

Attention to detail

Communication

Multitasking

Problem solving

Workplace safety

Team collaboration

Tools

Microsoft Office

Job description

Our client operates within a fast-paced freight and distribution environment, providing transport and logistics services to major customers across Australia.

They are currently seeking an experienced Transport Operations Administrator to join their team in Dandenong South.

This opportunity is ideal for someone with a strong administration background and previous exposure to transport, logistics or freight operations who enjoys coordinating daily activities, communicating with stakeholders and ensuring smooth operational processes.

About the Client

Our client operates within a fast-paced freight and distribution environment, providing transport and logistics services to major customers across Australia.

They are currently seeking an experienced Transport Operations Administrator to join their team in Dandenong South.

This opportunity is ideal for someone with a strong administration background and previous exposure to transport, logistics or freight operations who enjoys coordinating daily activities, communicating with stakeholders and ensuring smooth operational processes.

About the Role

As a Transport Operations Administrator, you will provide essential administrative and operational support to the transport team, assisting with daily freight movements, delivery tracking, documentation and customer enquiries.

You will work closely with drivers, transport coordinators, subcontractors and internal teams to ensure freight is managed efficiently and operational requirements are met.

Position Details:

• Location: Dandenong South, VIC
• Shift: 6am to 2pm
• Days: Monday to Friday
• Pay Rate: $36.81 per hour + Super

Key Duties

• Coordinating daily transport movements, load scheduling and ad hoc freight requests.
• Monitoring deliveries and providing updates on delays and operational issues.
• Managing transport documentation, runsheets, PODs and data entry.
• Liaising with drivers, customers, subcontractors, carriers and internal teams.
• Preparing operational reports and assisting with KPI tracking.
• Supporting invoicing, compliance documentation and general administrative tasks.
• Investigating and assisting with delivery discrepancies and service-related issues.
• Ensuring compliance with workplace safety, fatigue management and CoR requirements.
• Supporting daily transport planning and continuous improvement initiatives.

About You

To be successful in this role, you will ideally have:

• Previous experience in transport administration, logistics coordination or a similar operational support role.
• Strong administrative skills with excellent attention to detail.
• Experience handling transport documentation, runsheets, PODs and delivery records.
• Good understanding of freight movements, transport scheduling and dispatch processes.
• Strong communication skills when dealing with drivers, customers and internal stakeholders.
• Intermediate Microsoft Office skills.
• Ability to multitask, prioritise workloads and resolve issues in a fast-paced environment.
• Sound understanding of workplace safety and transport compliance requirements.
• A proactive attitude, reliability and strong organisational skills.

What We Offer

• $36.81 per hour + Super
• Consistent Monday to Friday hours, 6am to 2pm.
• Opportunity to work with an established national transport and logistics company.
• Supportive team environment.
• Exposure to a busy transport and distribution operation.
• Opportunity to further develop your transport administration and logistics coordination experience.