Office Administrator - Transport & Logistics

NW People; Sydney; On-site; AUD 44,000 - 63,000; Full time

Benefits offered by this job

Immediate start

Mascot location

Supportive team environment

Job summary

NW People is seeking an experienced Office Administrator to join a busy transport and logistics team in Mascot. The role focuses on daily administrative support, data entry and records management within a fast-paced environment.

You will work with management and operations to ensure accurate paperwork, invoicing and smooth administrative processes, with Freight Tracker exposure viewed as a strong advantage.

Qualifications

• Previous experience in an office administration position.
• Experience within the transport, freight or logistics industry (highly regarded).
• Previous exposure to Freight Tracker (advantageous).
• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Experience with invoicing and general accounts administration.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate data entry skills.
• Excellent organisational skills with the ability to manage competing priorities.
• A proactive, reliable and flexible approach to work.
• The ability to work both independently and collaboratively within a team.

Responsibilities

• Provide general administrative support, including managing phone calls, emails, correspondence and filing.
• Complete accurate data entry and maintain transport records, job paperwork and delivery documentation.
• Enter and update jobs using Freight Tracker.
• Assist with customer invoicing and general accounts administration.
• Review supplier invoices and supporting documentation for accuracy.
• Liaise with customers, drivers, suppliers and internal management.
• Follow up outstanding paperwork and ensure records are maintained accurately.
• Support management with daily administrative and operational requirements.
• Assist with transport coordination and allocations as training progresses.

Skills

Office admin experience

Transport/logistics experience

Freight Tracker

MS Office proficiency

Invoicing

Data entry

Communication skills

Organizational skills

Independent & team player

Tools

Freight Tracker

Job description

Office Administrator - Transport & Logistics

Office Administrator - Transport & Logistics

Location: Mascot, Sydney NSW
Employment Type: Temporary Ongoing & Full-Time
Pay Rate: $38.89 per hour + super
Hours: Monday to Friday
Start Date: Immediate Start Available

About the Role

We are currently seeking an experienced and highly organised Office Administrator to join a well-established transport and logistics business based in Mascot.

This is a fantastic opportunity for a motivated individual who enjoys working in a fast-paced environment and has a strong background in administration, customer service and data entry.

Working closely with management and the wider operations team, you will play an important role in supporting daily office functions, maintaining accurate records and ensuring the smooth running of administrative processes.

Previous experience within the transport or logistics industry is highly desirable, with Freight Tracker experience considered a strong advantage.

Key Responsibilities

• Provide general administrative support, including managing phone calls, emails, correspondence and filing.

• Complete accurate data entry and maintain transport records, job paperwork and delivery documentation.

• Enter and update jobs using Freight Tracker.

• Assist with customer invoicing and general accounts administration.

• Review supplier invoices and supporting documentation for accuracy.

• Liaise with customers, drivers, suppliers and internal management.

• Follow up outstanding paperwork and ensure records are maintained accurately.

• Support management with daily administrative and operational requirements.

• Assist with transport coordination and allocations as training progresses.

About You

To be successful in this role, you will ideally possess:

• Previous experience in an office administration position.

• Experience within the transport, freight or logistics industry (highly regarded).

• Previous exposure to Freight Tracker (advantageous).

• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel.

• Experience with invoicing and general accounts administration.

• Excellent written and verbal communication skills.

• Strong attention to detail and accurate data entry skills.

• Excellent organisational skills with the ability to manage competing priorities.

• A proactive, reliable and flexible approach to work.

• The ability to work both independently and collaboratively within a team.

What's on Offer?

• Competitive hourly rate of $38.89 + super.

• Temporary ongoing, full-time opportunity.

• Monday to Friday working hours.

• Convenient Mascot location.

• Immediate start available.

• Supportive, close-knit team environment.

• Opportunity to gain further exposure to transport operations and coordination.